Senior Administrative Assistant

Job summary

Support the review, refresh, standardization, and quality control of operational and controlled documents, including metadata updates and remediation of outdated or duplicate content. Provide administrative support for document management of change and project status reporting while maintaining accurate, audit-ready records and version control.

Job details

Pay Rate: $29.00 to $35.00/hour, depending on experience Contract 1 year Location: Calgary, Alberta Note: The primary pay rate is based on T4 classification; however, we will also consider applications from candidates interested in an INC classification, where applicable. Description The Information Management Administration position will support document management, content standardization, and data quality activities that enable safe, efficient, and compliant operations. This includes assisting with the review and refresh of controlled documents and updating of document metadata. Reporting to the Information Management lead, this role provides support to the refresh of our clients controlled documents and the document management of change process. Responsibilities Support the review, and refresh of operational and controlled documents Assist in standardizing document formats, templates, and metadata Provide administrative support for the document management of change process Provide administrative support to the project manager for status reporting Review document and data quality within systems Identify gaps, duplicates, or outdated content and support remediation Track and report on document refresh progress Maintain accurate, audit-ready records and version control Qualifications Strong attention to detail and commitment to high-quality work Ability to manage multiple priorities in a structured environment Strong organizational and problem-solving skills Proficient in Microsoft Office (Word, Excel, SharePoint); document management systems are an asset Strong written and verbal communication skills Preferred Qualifications: Interest in information management, document control, or governance Familiarity with document or content management systems Additional Requirements Full-time, Calgary head office Reference checks required Work may involve coordination across teams and time-sensitive deliverables Commitment to professionalism and confidentiality Raise is currently hiring a contract team member on behalf of our client. They’re expanding their team to meet growing needs, making this a unique opportunity to work with an industry leader. Our Client, is a Liquids Pipelines Company operating with more than 4,000 kilometers of crude oil pipelines in North America providing low-risk, liquids transportation and storage business, safely moving oil between some of the world’s most critical markets Looking for meaningful work? We can help! Raise is an established hiring firm with over 65 years of experience. We believe strongly in making the world a better place through work, which is why we’re a certified B Corporation and donate 10% of our profits to charity. We strive to build teams that reflect the diversity of the communities we work in. We encourage all qualified applicants to apply, including people from traditionally underrepresented groups such as women, visible minorities, Indigenous peoples, people identifying as LGBTQ2SI, veterans, and people with visible/nonvisible disabilities. We have a dedicated webpage for accommodations where you can learn more about what we offer and request accommodation: https://raise.jobs/accommodations/ In order to submit candidates for roles, our clients will sometimes require personal information to confirm the identity of applicants and their legal status to work. Raise will never ask you for personal or banking information unless you have been selected for a job. If you are ever unsure about the legitimacy of this or any other Raise job posting (or have any other questions), please contact us at +1 800-567-9675 or hello@raiserecruiting.com. #WES

What you’ll do

Support the review, refresh, standardization, and quality control of operational and controlled documents, including metadata updates and remediation of outdated or duplicate content. Provide administrative support for document management of change and project status reporting while maintaining accurate, audit-ready records and version control.

Requirements

Candidates should have strong attention to detail, organizational and problem-solving skills, and the ability to manage multiple priorities while maintaining high-quality work. Proficiency in Microsoft Office, particularly Word, Excel, and SharePoint, along with strong written and verbal communication skills, is required; familiarity with document or content management systems is an asset.

Listed skills

• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Attention to detail · Preferred
• Organization · Preferred
• Problem solving · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Document Management
• Document Control
• Content Standardization
• Data Quality
• Document Metadata
• Document Management of Change
• Status Reporting
• Microsoft Word
• Microsoft Excel
• SharePoint
• Version Control
• Recordkeeping
• Attention to Detail
• Organization
• Problem-Solving
• Written and Verbal Communication

Job areas

• Administrative
• Energy

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