The job of data entry clerk

Data entry operators enter or correct data in different forms: statistics, coded data, customer databases, etc. in office systems software or data entry tools. Their main tool is the computer or a data entry workstation. They work in an office, in both the private and public sectors.


  • Receive and save data
  • Enter data on various media
  • Check the accuracy of data
  • Organize and name data storage locations
  • Update databases
  • Import or export data from one software to another


To get into this field, a high school diploma may be required. Some organizations ask for a college diploma in a relevant field. Colleges give data entry training and other related courses. An increasing number of data entry operators have a bachelor’s degree, however.


  • Excellent typing skills (most employers require a certain number of words a minute)
  • Good knowledge of data entry tools and office systems software (e.g. Excel, Access, Word)
  • Proficiency in English (asset)


  • Meticulous
  • Organized
  • Motivated
  • Honest
  • Responsive


With some experience in a company, data entry operators can become office clerks or group supervisor for all the data entry operators. They can also choose to specialize with additional education or professional training. This specialization will enable them to handle support functions such as accounting or human resources. network