Executive administrative coordinator

Job summary

An exciting opportunity awaits you! Reporting to the Senior Operating Officer, Provincial Specialized Programs and Calgary Corridor Lead, Assisted Living Alberta; the Executive Administrative Coordinator is an advanced role that requires the individual to perform at a high level, with limited supervision / guidance and is accountable to perform a wide variety of complex and confidential administrative duties. To be effective, it is critical that the individual exercise critical thinking, problem solving and formal / informal leadership skills. Being consistently mindful of optics, the positio…

Job details

An exciting opportunity awaits you! Reporting to the Senior Operating Officer, Provincial Specialized Programs and Calgary Corridor Lead, Assisted Living Alberta; the Executive Administrative Coordinator is an advanced role that requires the individual to perform at a high level, with limited supervision / guidance and is accountable to perform a wide variety of complex and confidential administrative duties. To be effective, it is critical that the individual exercise critical thinking, problem solving and formal / informal leadership skills. Being consistently mindful of optics, the position requires a full understanding of the Senior Operating Officer, Provincial Specialized Programs and Calgary Corridor portfolio and frequently represents the portfolio as the first point of contact. An important attribute of this position is the ability to utilize diplomacy in interactions with a wide variety of individuals in a fast-paced environment, sometimes under pressure, while remaining flexible, proactive, resourceful, and efficient with a high level of discretion, professionalism, and confidentiality. Reporting to the Senior Operating Officer (SOO), Provincial Specialized Programs and Calgary Corridor Lead, the Executive Administrative Coordinator provides comprehensive administrative support including administrative and information management, issues management, and project management. The incumbent coordinates portfolio and service assignments, responds to action requests, reviews and assesses correspondence directed to the SOO, briefs the SOO on administrative issues that may affect the program or organization, and supports organizational initiatives by reviewing administrative requirements, and compiling and summarizing background information. The Executive Administrative Coordinator performs a variety of administrative functions for the SOO including scheduling, preparing correspondence and documents, preparing meeting packages and developing agendas for leadership meetings and executive committees, planning and coordinating special events, as well as coordinating and monitoring various financial matters for the SOO’s office. Post-secondary education with a minimum of 5-7 years administrative experience working in a senior level office and preferably in a healthcare environment. Excellent calendar management skills with strong working knowledge and proficiency in Microsoft Office (Outlook, Excel, Word, PowerPoint). Must have experience working with virtual platforms (Teams, ZOOM, etc.). Considerable working knowledge of legislation, policies and processes and general office policies and procedures. Excellent problem solving and analytical skills; ability to work collaboratively with managers and staff from various departments, cope under pressure, deal with stress effectively. Must be able to manage changing priorities and tasks productively in a well-organized manner. Work effectively within a team or independently and be self-directed to readily adapt to new situations and changes. Ability to handle sensitive and confidential material with the utmost professionalism. Experience supporting leadership or provincial programs. Strong knowledge of political sensitivities and the diverse interests of various internal and external stakeholders. Ability to anticipate needs and action appropriately. Excellent oral and written communication skills. Ability to act in a professional manner in dealing with the public, management, staff and other departments. Prior experience in healthcare, especially in the social service and continuing care sector. Education or experience in project management and financial management. Working knowledge of Oracle, specifically PeopleSoft and MarkView.

Listed skills

• Analytical · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Leadership · Preferred
• staff · Preferred
• Attribute · Preferred
• management · Preferred
• Communication · Preferred
• Reporting · Preferred
• Critical Thinking · Preferred
• Administrative · Preferred
• Supervision · Preferred

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