Executive Assistant

Job summary

Provide high-level administrative support to a Senior Vice President and Vice President, including managing complex calendars, meetings, travel, expenses, and executive correspondence. Handle confidential information, track deadlines, coordinate with stakeholders, and proactively support meetings, events, and departmental priorities.

Job details

Position: Executive Assistant Location: Downtown Toronto, ON Salary: $90,000 - $100,000 Job Type: Full-time Permanent Work Arrangement: Hybrid Posting Type: Open Vacancy Our client, a well-established investment firm located in downtown Toronto, is seeking an experienced Executive Assistant to provide high-level administrative support to a Senior Vice President and Vice President. This is an excellent opportunity for a polished and highly organized Executive Assistant who enjoys working in a professional, fast-paced environment and partnering closely with senior leaders. The successful candidate will be proactive, detail-oriented, and confident managing complex schedules, competing priorities, and sensitive information with discretion. You will play an important role in keeping day-to-day priorities organized, anticipating needs, and ensuring the executives you support are able to operate effectively. Key Responsibilities: - Provide dedicated executive support to a Senior Vice President and Vice President - Manage complex calendars, meetings, appointments, and scheduling priorities - Coordinate internal and external meetings, including preparation of materials as required - Arrange travel and prepare detailed itineraries - Manage expenses, invoices, and related administrative documentation - Prepare, format, proofread, and edit correspondence, presentations, reports, and other materials - Monitor upcoming deadlines, follow up on outstanding items, and help keep priorities on track - Liaise professionally with internal stakeholders, clients, and external contacts - Maintain confidential records and handle sensitive information with discretion - Support meetings, events, and other departmental initiatives as required - Anticipate executive needs and proactively manage administrative priorities - Provide additional administrative and project support as needed What We're Looking For: - Several years of Executive Assistant or senior administrative support experience - Financial services, investment, professional services, or corporate experience would be an asset - Excellent written and verbal communication skills - Advanced proficiency with Microsoft Office, including Outlook, Word, PowerPoint, and Excel - Strong organizational skills with excellent attention to detail - Ability to manage multiple priorities in a fast-paced environment - Professional, polished, and confident communication style - Strong judgment, discretion, and ability to handle confidential information - Proactive approach with the ability to anticipate needs and work independently Please send your resume in Word format to Angelica Stewart at angelica.stewart@quantum.ca. REFER A PERM HIRE AND EARN A CASH BONUS! For details, click here. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #tor1

What you’ll do

Provide high-level administrative support to a Senior Vice President and Vice President, including managing complex calendars, meetings, travel, expenses, and executive correspondence. Handle confidential information, track deadlines, coordinate with stakeholders, and proactively support meetings, events, and departmental priorities.

Requirements

Several years of executive assistant or senior administrative support experience are required; experience in financial services, investment, professional services, or corporate settings is an asset. Candidates should have strong communication and organizational skills, advanced Microsoft Office proficiency, discretion, attention to detail, and the ability to manage competing priorities independently.

Listed skills

• document preparation · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Support
• Calendar Management
• Meeting Coordination
• Travel Arrangements
• Expense Management
• Document Preparation
• Proofreading And Editing
• Deadline Tracking
• Stakeholder Communication
• Confidential Information Handling
• Event Support
• Project Support
• Microsoft Outlook
• Microsoft Word
• Microsoft PowerPoint
• Microsoft Excel

Job areas

• Administrative
• Finance & Accounting
• Management & Leadership

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