Administrative Assistant, HR & Office Support

Job summary

Provide day-to-day office management and general administrative support, including data processing and maintaining organizational charts to assist with workforce planning. Coordinate employee welcome activities, office events, and employee communications, and provide additional administrative support to the HR team as needed.

Job details

Position: Administrative Assistant, HR & Office Support Location: Downtown Toronto Salary: $38-$42/hour Job Type: 12-18-month Contract Posting Type: Open vacancy Work Model: Hybrid (Tuesday, Wednesday and Thursday) Our client, a well-established organization, is looking for an Administrative Coordinator, HR & Office Support to join their Toronto office on a 12-18-month contract. This is an excellent opportunity for an experienced administrative professional who enjoys supporting a busy office environment and is interested in gaining or continuing to build exposure to HR-related work. The role will provide day-to-day office management and administrative support, while also assisting the broader HR team with additional coordination and administrative responsibilities as needed. Key Responsibilities: - Provide office management and general administrative support - Maintain organizational charts and assist with workforce planning - Draft documents and employee communications in partnership with the Communications team - Support employee welcome activities - Coordinate the annual Christmas party and other related office activities - Complete data processing and general administrative tasks - Provide additional administrative support to the HR team during quieter periods What You Bring: - 3-5 years of administrative experience within a professional or corporate environment - Strong organizational skills and excellent attention to detail - Strong written communication skills - Ability to manage multiple priorities and provide reliable administrative support across different areas of the business - Previous HR exposure, HR coordination experience or HR-related education would be considered an asset - Payroll experience would be considered an asset - A professional, proactive and collaborative approach This role would be well suited to someone with a strong administrative background who is looking for a position that combines office/administrative support with exposure to HR-related coordination and employee initiatives. Please send your resume in Word version to angelica.stewart@quantum.ca. REFER A TEMP HIRE AND EARN A BONUS! For details, click here. All applications are reviewed by our recruitment team, and hiring decisions are made by people. We may also use AI-enabled tools to support parts of the application review process. #tor1

What you’ll do

Provide day-to-day office management and general administrative support, including data processing and maintaining organizational charts to assist with workforce planning. Coordinate employee welcome activities, office events, and employee communications, and provide additional administrative support to the HR team as needed.

Requirements

Candidates should have 3–5 years of administrative experience in a professional or corporate environment, strong organizational and written communication skills, and excellent attention to detail. HR exposure, HR coordination experience, HR-related education, and payroll experience are considered assets.

Listed skills

• written communication · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Multitasking · Preferred
• Payroll · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Management
• Administrative Support
• Organizational Chart Maintenance
• Workforce Planning
• Document Drafting
• Employee Communications
• Employee Welcome Coordination
• Event Coordination
• Data Processing
• Human Resources Coordination
• Organization
• Attention To Detail
• Written Communication
• Multitasking
• Payroll

Job areas

• Administrative
• Human Resources

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