PomerleauVerified Job Source

Project Administrative Assistant

Montréal, QC
Hybrid
Posted Oct 4, 2026
1 position

Opens an external site

Employment type: Full-time
Experience level: Senior · 5+ years
Minimum education: Professional degree
Posting language: English
Working hours: 40 hours per week

Job summary

The Project Administrative Assistant supports project teams by managing documentation, schedules, and project resources for large-scale infrastructure projects. Responsibilities include handling project invoicing, drafting contract award letters, and maintaining essential project records like shop drawings and RFIs.

Job details

JOB DESCRIPTION Ready to build your career? We want to hear from you. As a Project Administrative Assistant working in the Building Operations team at Pomerleau, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale building and infrastructure projects - ranging from $1.5 to upwards of $1 billion, you will be responsible for a variety of tasks including updating project documentation, managing meeting schedules, and coordinating various project resources. What you will do • Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service. • Take pride in using and maintaining our innovative internal technology systems to maintain project documentation. • Diligently assist with key documentation and drafting of contract award letters. • You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly. • Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents. • Proactively adapt to all project changes, updating project presentations accordingly. • Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team. This role could be for you if you have • 5+ years’ administrative experience working in a fast-paced environment. • A College Diploma in Office Administration, or a combination of education and industry experience. • A knack for working with MS Office suite. Additional Assets Include: • Previous knowledge of the construction industry. • Experience working with Procore. • Benefits • RRSP with up to 5% employer matching • Hybrid work model for corporate roles • Employee stock ownership program • Career growth through real development opportunities • Transit pass reimbursement — get to work for free • Minimum 4 weeks of vacation from day one For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers. Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process. GENERAL INFORMATION Job Location * Montreal, QC Date Published 14-Sep-2026 Department Administration Employment Type Permanent Working Arrangement Hybrid Role Type Full-Time

What you’ll do

Requirements

Candidates must have at least 5 years of administrative experience in a fast-paced environment and proficiency with the MS Office suite. A College Diploma in Office Administration or an equivalent combination of education and industry experience is required.