Administrative Assistant, Procurement and Finance

Job summary

The Administrative Assistant provides operational and coordination support to the Procurement and Finance teams, including calendar management and meeting organization. They also manage internal communications, travel arrangements, and compliance-related documentation to ensure departmental efficiency.

Job details

JOB DESCRIPTION Ready to build your career? We want to hear from you. The Administrative Assistant, Procurement and Financet plays a key role in providing administrative, operational, and coordination support to the Procurement and Finance teams. The incumbent serves as a central point of coordination among internal stakeholders and contributes to the smooth execution of operations, the quality and accuracy of information, and the overall efficiency of departmental processes. Working in a dynamic environment, the Executive Assistant ensures effective administrative support, facilitates communication across teams, and helps optimize activities and priorities in support of business objectives. What you will do • Provide proactive and efficient calendar management support to the Procurement and Finance leadership teams, including scheduling, prioritization, and coordination of competing demands. • Coordinate and organize various meetings, including the preparation and translation of supporting documents and presentations, as well as tracking action items and commitments. • Draft, process, and manage a variety of correspondence, publications, and internal communications, including distribution list management and the optimization of communication tools such as SharePoint, Teams, and email. • Manage travel arrangements through corporate booking platforms, as well as executive expense reports and corporate credit card administration. • Coordinate and support the planning, content development, and logistics for internal events, special projects, and team activities. • Respond to internal inquiries and assist employees with a range of administrative needs related to the Procurement and Finance departments. • Monitor compliance registrations and coordinate communications with government authorities regarding compliance-related identification numbers. This role could be for you if you have • 5 to 7 years of experience in an administrative support and/or executive assistant role. • A vocational, college, or post-secondary diploma (DEP, AEC, or DEC) in Administration, Secretarial Studies, or a related field. • Full professional proficiency in both French and English, written and spoken. • Advanced proficiency with the Microsoft Office Suite. • Strong organizational skills and a demonstrated ability to work proactively, maintain confidentiality, exercise sound judgment, work independently, and effectively manage priorities. Benefits • RRSP with up to 5% employer matching • Hybrid work model for corporate roles • Employee stock ownership program • Career growth through real development opportunities • Transit pass reimbursement — get to work for free • Minimum 4 weeks of vacation from day one For the past six years, we've proudly held the distinction of being one of Canada's Top 100 Employers. Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process. GENERAL INFORMATION Job Location * Montreal, QC Date Published 17-Sep-2026 Department Logistics Employment Type Permanent Working Arrangement Hybrid, On-Site Role Type Full-Time

What you’ll do

The Administrative Assistant provides operational and coordination support to the Procurement and Finance teams, including calendar management and meeting organization. They also manage internal communications, travel arrangements, and compliance-related documentation to ensure departmental efficiency.

Requirements

Candidates must have 5 to 7 years of experience in an administrative or executive assistant role and hold a vocational, college, or post-secondary diploma. Proficiency in both French and English, along with advanced Microsoft Office skills, is required.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model
• Employee stock ownership program
• Career growth opportunities
• Transit pass reimbursement
• Minimum 4 weeks of vacation

Listed skills

• document preparation · Preferred
• Microsoft Teams · Preferred
• Administrative Support · Preferred
• SharePoint · Preferred
• Communication · Preferred
• Prioritization · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Calendar management
• Meeting coordination
• Document preparation
• Translation
• Correspondence management
• SharePoint
• Microsoft Teams
• Travel arrangements
• Expense reporting
• Event planning
• Compliance monitoring
• Organizational skills
• Confidentiality
• Communication
• Prioritization
• Calendar Management
• Administrative Support
• Organizational Skills
• Expense Reports
• Business Objectives
• Bilingual (French/English)
• Planning
• Management
• Procurement
• Content Development
• Bond Credit Rating
• Finance
• Leadership
• Internal Communications
• Microsoft Office
• Operations
• Presentations
• Microsoft SharePoint
• Travel Arrangements
• Scheduling
• Coordinating

Job areas

• Administrative
• Finance & Accounting
• Logistics
• Construction
• Procurement Administrative Assistant
• Procurement / Sourcing Specialist
• Buyers
• Wholesale and Retail Buyers, Except Farm Products
• Buyers and Purchasing Agents

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