Project Administrative Assistant - Civil & Infrastructure

Job summary

The Administrative Assistant will support project teams by managing documentation, coordinating resources, and maintaining project schedules. They are also responsible for handling project invoicing and ensuring accurate communication with clients and trade partners.

Job details

JOB DESCRIPTION Ready to build your career? We want to hear from you. As an Administrative Assistant on the structure project team within Pomerleau’s Civil & Infrastructure operations, you will play a key role in supporting project teams with essential administrative tasks. Working on large-scale construction projects—ranging from $1.5 million to over $1 billion—you will contribute to updating project documentation, managing meeting schedules, and coordinating project resources. What you will do • Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service. • Take pride in using and maintaining our innovative internal technology systems to maintain project documentation. • Diligently assist with key documentation and drafting of contract award letters. • You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly. • Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents. • Proactively adapt to all project changes, updating project presentations accordingly. • Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team. This role could be for you if you have • 2+ years’ administrative experience working in a fast-paced environment. • A College Diploma in Office Administration, or a combination of education and industry experience. • A knack for working with MS Office suite. Additional Assets Include: • You have previous knowledge of the construction industry. Benefits • RRSP with up to 5% employer matching • Hybrid work model for corporate roles • Employee stock ownership program • Career growth through real development opportunities • Transit pass reimbursement — get to work for free • Minimum 4 weeks of vacation from day one For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers. Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work. If this speaks to you, apply for this role or connect with one of our recruiters to learn how we can support you throughout the process. GENERAL INFORMATION Job Location * Montreal, QC Date Published 29-Sep-2026 Department Administration Employment Type Permanent Working Arrangement Hybrid, On-Site Role Type Full-Time

What you’ll do

The Administrative Assistant will support project teams by managing documentation, coordinating resources, and maintaining project schedules. They are also responsible for handling project invoicing and ensuring accurate communication with clients and trade partners.

Requirements

Candidates must have at least 2 years of administrative experience in a fast-paced environment and proficiency with the MS Office suite. A College Diploma in Office Administration or an equivalent combination of education and industry experience is required.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model
• Employee stock ownership program
• Career growth opportunities
• Transit pass reimbursement
• Minimum 4 weeks of vacation

Listed skills

• Customer service · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Data entry · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Project documentation
• Contract drafting
• MS Office suite
• Invoicing
• Communication
• Client service
• Shop drawings management
• RFI management
• Material purchase orders
• Change notice quotes
• Project scheduling
• Data entry
• Attention to detail
• Project Documentation
• Office Administration
• Administrative Functions
• Accounts Payable
• Innovation
• Microsoft Office
• Operations
• Presentations
• Project Coordination
• Shop Drawing

Job areas

• Administrative
• Construction
• Management & Leadership
• Infrastructure Administrator
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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