Legal Administrative Assistant, IP Litigation - Permanent - 19572

Ottawa, ON
Hybrid
Posted Oct 23, 2026
1 position

$55,000–$75,000 / year

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Employment type: Full-time
Experience level: Mid-level · 3+ years
Minimum education: Professional degree
Posting language: English
Working hours: 40 hours per week
Seniority: Associate
Application method: Direct apply is available

Job summary

Organize and manage the flow of work for legal professionals, prepare and proofread legal documents and correspondence, and coordinate communication with clients and internal and external contacts. Process CIPO correspondence, assist with electronic filings and patent prosecution, and proactively handle administrative details for the IP litigation practice.

Job details

Legal Administrative Assistant, IP Litigation - Permanent - 19572 About the Opportunity Our client is a law firm located in downtown Ottawa. They are looking for an experienced Litigation Legal Administrative Assistant to join their IP team on a full-time, permanent basis. Duties include but are not limited to: Organize and expedite the flow of work through the professional's practice, initiating any follow-up action as appropriate Accurately prepare legal documents and correspondence with minimal direction Transcribe and type legal documents and correspondence Liaise between the legal professionals and various internal and external individuals, groups and clients at all levels Work proactively in the day-to-day support of the professional's practice Prepare, format, proofread, and transcribe legal documents and correspondence Process CIPO correspondence, assist with electronic filings, and support patent prosecution Use initiative and good judgement to relieve the professionals of administrative detail About You The successful candidate will have the following: Administrative Assistant or Legal Administrative Assistant Diploma 3+ years of experience working as a Legal Administrative Assistant in IP Litigation Experience with e-billing Strong knowledge of Microsoft Office Suite (Word, Excel and PowerPoint) Good keyboard and dicta-typing skills are required Ability to work in a team environment with a professional demeanour Strong written and verbal communication skills Ability to multi-task within a fast-paced environment Strong organizational and administrative skills Thorough, conscientious and strong proofreading skills Ability to independently learn and use electronic tools, systems and applications About the Job Salary will depend on experience but is likely to fall within the $55,000 to $75,000/year range. Benefits and a hybrid work option will be offered. How to Apply Please apply by clicking the “Apply Now” button below and follow the instructions to submit your résumé. You can also apply by submitting your résumé directly to lmclachlan@lrostaffing.com. If you are already registered with us, please contact your Senior Recruiter. Please quote job 19572. LRO Staffing values fairness, confidentiality, and human judgment in every stage of our hiring process. We do not use automated or AI-driven screening tools to assess applications. Each submission is reviewed by an experienced recruiter to ensure a thoughtful and equitable evaluation of every candidate. Thank you for your interest in this role. One of our Recruiters will be in touch with you if your profile meets the requirements for the role and the expectations of our clients. Please note that all candidates must be permitted to work in Canada to be considered for this opportunity.

What you’ll do

Requirements

Applicants need an Administrative Assistant or Legal Administrative Assistant diploma and at least three years of experience as a Legal Administrative Assistant in IP litigation, including e-billing experience. They should have strong Microsoft Office, typing, proofreading, communication, organizational, multitasking, teamwork, and independent technology-learning skills.