Executive Assistant

Job summary

Provide high-level support to the President by managing calendars, meetings, travel, communications, and executive materials. Coordinate across internal departments and external stakeholders, track initiatives and commitments, consolidate business information, and support special projects while maintaining confidential records.

Job details

Executive Assistant We are seeking a highly organized and proactive Executive Assistant to the President to join a leading manufacturing and distribution organization. This individual will serve as a trusted partner to the President, providing high-level executive support while helping drive communication, coordination, and operational effectiveness across the business. The role goes well beyond calendar management and will work closely with leaders across manufacturing, sales, purchasing, logistics, warehouse operations, finance, suppliers, and customers. The ideal candidate is bilingual in French and English, highly organized, discreet, adaptable, and comfortable managing competing priorities in a fast-paced business environment. What You'll Be Doing Manage the President's calendar, meetings, travel, communications, and day-to-day priorities. Prepare executive correspondence, presentations, reports, meeting materials, and management summaries. Serve as a key liaison between the President and internal departments, ensuring effective communication and follow-through. Track projects, commitments, action items, deadlines, and key business initiatives. Gather and consolidate operational, financial, and performance information for leadership review. Coordinate meetings and communications with customers, suppliers, business partners, and other external stakeholders. Support special projects, corporate events, trade shows, and executive initiatives. Maintain confidential executive records, documentation, and files with a high degree of accuracy and discretion. Anticipate the President's needs, identify potential issues, and proactively resolve administrative and operational challenges. What We're Looking For 3–5 years of administrative, executive assistant, or senior-level support experience, ideally supporting executives or senior leadership. Bilingual proficiency in French and English. Strong proficiency with Microsoft Outlook, Word, and Excel; PowerPoint experience is an asset. Demonstrated experience managing complex calendars, meetings, travel, and competing executive priorities. Excellent written and verbal communication skills with the ability to work professionally across all levels of an organization. Strong organizational, time-management, and multitasking skills. High level of discretion and professionalism when handling confidential information. Strong attention to detail with the ability to maintain accurate records, reports, and documentation. Ability to work independently, exercise sound judgment, and proactively solve problems. Strong interpersonal skills and the ability to collaborate with internal departments and external stakeholders. Compensation: $60K - $80K per year + full benefits packages Exact compensation may vary based on several factors, including skills, experience, and education. Benefit packages for this role will start on the 31st day of employment and include medical, dental, and vision insurance, as well as short-term and long-term disability, life insurance and AD&D. Employees will also have access to a registered retirement savings account with employer matching. Employees in this role are also entitled to sick leave and/or other paid time off as provided by applicable law. Artificial intelligence tools are used to assist in screening and assessing applicants for this position. Vacancy: This posting is for a currently vacant role, and the successful candidate will be hired into an existing open position.

What you’ll do

Provide high-level support to the President by managing calendars, meetings, travel, communications, and executive materials. Coordinate across internal departments and external stakeholders, track initiatives and commitments, consolidate business information, and support special projects while maintaining confidential records.

Requirements

Candidates should have 3–5 years of administrative or executive support experience and be proficient in French and English. They should be skilled with Microsoft Office, complex scheduling, communication, organization, discretion, accurate recordkeeping, independent judgment, and proactive problem-solving.

Benefits

• Medical Insurance
• Dental Insurance
• Vision Insurance
• Short-Term Disability Insurance
• Long-Term Disability Insurance
• Life Insurance
• Accidental Death And Dismemberment Insurance
• Employer-Matched Registered Retirement Savings Account
• Sick Leave
• Paid Time Off

Listed skills

• Time management · Preferred
• written communication · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Multitasking · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Support
• Calendar Management
• Meeting Coordination
• Travel Coordination
• Written Communication
• Verbal Communication
• Project Tracking
• Time Management
• Organization
• Multitasking
• Confidentiality
• Attention To Detail
• Problem-Solving
• Stakeholder Relations
• Microsoft Outlook
• Microsoft Word

Job areas

• Administrative
• Management & Leadership
• Manufacturing
• Logistics

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