Executive Assistant

Job summary

Support the CEO and Executive Leadership Team by managing priorities, calendars, meetings, communications, travel, and board-related activities. Coordinate with internal stakeholders and external partners to help ensure executive operations run smoothly.

Job details

Insight Global is looking for an Executive Assistant to support the CEO and Executive Leadership Team of a rapidly growing safety technology company in Calgary, Alberta. This is a full-time, onsite position that will serve as a key partner to executive leadership, helping manage priorities, schedules, meetings, communications, travel, and board-related activities. The ideal candidate is highly organized, proactive, and professional, with experience supporting senior executives in a fast-paced corporate environment. This individual will play a critical role in ensuring executive operations run smoothly while coordinating with internal stakeholders and external partners. QUALIFICATIONS • 5+ years of experience supporting C-suite executives or senior leadership teams • Experience managing complex executive calendars, meetings, travel, and priorities • Experience supporting Board of Directors meetings, materials, and logistics • Strong organizational, project coordination, and prioritization skills • Excellent written and verbal communication skills • Advanced proficiency with Microsoft 365 (Outlook, Teams, Word, Excel, PowerPoint) • Ability to handle confidential and sensitive information with discretion • Proven ability to manage multiple competing priorities in a fast-paced environment • Strong stakeholder management skills and ability to work cross-functionally NICE TO HAVE SKILLS AND EXPERIENCE • Experience supporting executives within a public company or high-growth organization • Experience coordinating executive events, leadership offsites, and corporate functions • Experience working with board governance processes • Experience supporting investor, customer, or executive-facing engagements • Bachelor's degree in Business Administration or a related field

What you’ll do

Support the CEO and Executive Leadership Team by managing priorities, calendars, meetings, communications, travel, and board-related activities. Coordinate with internal stakeholders and external partners to help ensure executive operations run smoothly.

Requirements

Requires at least five years of experience supporting C-suite executives or senior leadership, including complex calendar, meeting, travel, and board meeting support. Candidates should have strong organizational, communication, prioritization, and stakeholder management skills, advanced Microsoft 365 proficiency, and discretion with sensitive information.

Listed skills

• Project Coordination · Preferred
• written communication · Preferred
• Microsoft 365 · Preferred
• Prioritization · Preferred
• Stakeholder Management · Preferred
• Cross-Functional Collaboration · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Executive Calendar Management
• Meeting Coordination
• Travel Coordination
• Board Meeting Support
• Project Coordination
• Prioritization
• Written Communication
• Verbal Communication
• Microsoft 365
• Confidentiality
• Stakeholder Management
• Cross-Functional Collaboration
• Executive Event Coordination
• Board Governance

Job areas

• Administrative
• Management & Leadership
• Security & Safety

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