Unit Clerk

Job summary

Manage administrative operations for the assigned hospital unit, including communication, documentation, records, and coordination of admissions, transfers, and discharges. Support unit workflow through inventory oversight, scheduling, timekeeping, and downtime procedures, with limited assistance to clinical colleagues when appropriate.

Job details

Your Opportunity: Please note: Classifications Under Review. Description: The Unit Clerk is a vital member of the interdisciplinary healthcare team, responsible for managing the full scope of administrative operations on designated care, treatment, and unit care areas. Acting as a central liaison among patients, families, and clinical staff, the Unit Clerk ensures timely and accurate communication, documentation, and coordination of care related processes. Unit Clerks apply their knowledge of medical terminology and healthcare systems to support admissions, transfers, and discharges; maintain essential records; and facilitate smooth unit workflow. They also oversee inventory and supplies, assist with scheduling and timekeeping functions, and serve as Downtime Captains during system outages, helping ensure continuity of operations in high pressure environments. In rare or exceptional circumstances, and in the interest of maintaining seamless, efficient, and patient centred care, the Unit Clerk may provide limited assistance to clinical colleagues within the boundaries of their training, skills, and established role. Together, these responsibilities highlight the essential contribution Unit Clerks make in creating an organized, responsive, and reliable care environment that supports patients, residents and the interdisciplinary team. This position is covered by the terms and conditions of the CUPE 41 Collective Agreement. Classification: Unit Clerk Union: COV CUPE 41 Unit and Program: GNH Medicine Unit 53 Primary Location: Grey Nuns Community Hospital Location Details: As Per Location Multi-Site: Not Applicable FTE: 0.46 Posting End Date: 20-OCT-2026 Temporary Employee Class: Temp P/T Benefits Date Available: 15-NOV-2026 Temporary End Date: 30-JUN-2027 Hours per Shift: 4, 8 Length of Shift in weeks: 4 Shifts per cycle: 14 Shift Pattern: Days, Evenings, Weekends Days Off: As Per Rotation Minimum Salary: $26.07 Maximum Salary: $31.68 Vehicle Requirement: Not Applicable Required Qualifications: Must have a Certificate from a recognized training program which includes a practicum component. A course in Medical Terminology is required. An equivalent combination of education and experience may be considered. Additional Required Qualifications: As Required. Preferred Qualifications:

What you’ll do

Manage administrative operations for the assigned hospital unit, including communication, documentation, records, and coordination of admissions, transfers, and discharges. Support unit workflow through inventory oversight, scheduling, timekeeping, and downtime procedures, with limited assistance to clinical colleagues when appropriate.

Requirements

A certificate from a recognized training program that includes a practicum is required, along with a course in medical terminology. An equivalent combination of education and experience may be considered.

Listed skills

• interdisciplinary collaboration · Preferred
• Documentation · Preferred
• Inventory management · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Medical Terminology
• Healthcare Administration
• Patient Communication
• Documentation
• Admissions, Transfers, and Discharges
• Records Management
• Care Coordination
• Inventory Management
• Scheduling
• Timekeeping
• Downtime Operations
• Interdisciplinary Collaboration

Job areas

• Healthcare
• Administrative

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