Administrative Assistant

Job summary

Perform daily time and expense audits, process invoices, and maintain purchasing and employee expense documentation, including credit card reconciliations. Respond to employee inquiries, enter data, update spreadsheets, maintain accurate records, and provide general administrative support.

Job details

Tammy Boyko and Carlan Wilbon with Aplin are seeking an experienced Administrative Assistant for an immediate temporary opportunity in Winnipeg. This is a great role for someone with strong administrative skills who is comfortable working with data, financial documentation and internal systems. This position is Monday to Thursday $27.00 per hour, vehicle required. Responsibilities: Perform daily time and expense audits as well as invoices using SAP Prepare and maintain accurate documentation related to purchasing and employee expense accounts, including credit card reconciliation Respond to employee inquiries related to time, expenses and benefits Complete data entry, invoicing and maintain accurate records Prepare and update spreadsheets Provide general administrative support as required Qualifications Grade 12 education or equivalent Post secondary education is an asset Minimum 1- 2 years of related administrative experience, a combination of work and education will be considered Experience with invoicing, time entry verification and credit card reconciliation is ideal Comfortable working with Microsoft Office, including Excel and Teams Experience with SAP or similar enterprise systems is an asset Experience with SharePoint is an asset Strong attention to detail and accuracy with excellent communication skills Ability to manage confidential information professionally At Aplin — together with our brands CompuStaff, Impact Recruitment, and Vantix Systems — we connect great people with great organizations across North America. We believe diverse teams build stronger companies, and we welcome applicants from all backgrounds, experiences, and perspectives. We use AI tools to assist in a fair and efficient matching process, helping our recruiters connect the right people with the right opportunities. To be considered, applicants must be legally entitled to work in Canada, including holding any required permits. Our recruitment services are always free for job seekers. Accommodation is available upon request throughout all stages of the recruitment process.

What you’ll do

Perform daily time and expense audits, process invoices, and maintain purchasing and employee expense documentation, including credit card reconciliations. Respond to employee inquiries, enter data, update spreadsheets, maintain accurate records, and provide general administrative support.

Requirements

Requires Grade 12 education or equivalent and at least 1–2 years of related administrative experience; post-secondary education is an asset, and relevant work and education may be considered together. Ideal candidates have experience with invoicing, time-entry verification, and credit card reconciliation, are comfortable with Microsoft Office, and bring strong accuracy, communication, and confidentiality skills; SAP and SharePoint experience are assets.

Listed skills

• SAP · Preferred
• Microsoft Teams · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Data entry · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Time Auditing
• Expense Auditing
• Invoicing
• SAP
• Purchasing Documentation
• Expense Account Management
• Credit Card Reconciliation
• Data Entry
• Recordkeeping
• Spreadsheet Preparation
• Microsoft Excel
• Microsoft Teams
• SharePoint
• Attention to Detail
• Confidential Information Management

Job areas

• Administrative
• Finance & Accounting

More jobs from Aplin