People Scheduling Clerk

Job summary

The People Scheduling Clerk manages staff rotations and timekeeping for designated healthcare units using electronic systems. They are responsible for filling vacancies and processing staff vacation requests in accordance with collective agreements.

Job details

Notice NOW ACCEPTING LATE INTERNAL APPLICATIONS: Please note that the internal competition for this position is now closed, however we are still accepting late applications from qualified internal candidates. Should you choose to apply, your application will only be considered after on-time internal applicants have been considered. Description JOB SUMMARY:Within the context of a complex health care system, and with minimal supervision, the People Scheduling Clerk is responsible for performing staff scheduling and timekeeping duties for designated units and program(s) including preparing, adjusting and posting staff rotations from the master rotation, reviewing the master rotation and flow sheets, and allocating and calling in relief nursing and non-nursing staff using an electronic system to fill vacancies, gaps, staff shortages, leaves of absence and sick leaves in accordance with applicable collective agreement, ensuring that staff with relevant skills are scheduled and or available. Receives and processes vacation and other staff requests, and responding to written and verbal enquiries from staff and managers regarding vacation accumulations and related requests. QUALIFICATIONS:Education & Experience Grade 12 plus four year’s recent, related experience or an equivalent combination of education, training and experience.Knowledge & AbilitiesAbility to communicate effectively both verbally and in writing.Ability to work with others effectively and collaboratively.Physical ability to carry out the duties of the position.Ability to organize work.Ability to operate related office equipment.The hours of work including days off and work area may be subject to change consistent with operational requirements and the provision of the Collective Agreement and applicable statutes. Successful applicants may be required to complete a Criminal Records Review Check. Details At Vancouver Coastal Health, our vision of healthy lives in healthy communities inspires us and our values and pillars guide us. We support equitable practices, diverse teams and inclusive environments, which are vital to creating welcoming spaces where everyone can bring their whole selves to work and feel supported. We encourage applications from equity-deserving communities, including Indigenous Peoples and members of racialized groups, people with disabilities and people of all gender identities and expressions and sexual orientation.Vancouver Coastal Health is proud to be recognized as one of Canada’s Top 100 Employers, BC’s Top Employers, Canada’s Best Diversity Employers and Canada's Top Employers for Young People in 2026.Unless otherwise noted on the posting, internal job postings close at 8:00 AM Pacific Time on the listed Closing Date. Please submit your digital application via the Internal Career Portal prior to the Closing Date & Time.Nursing & LPN successful applicants will be notified by email.We regret that only short listed candidates will be acknowledged.This is an internal job posting for Vancouver Coastal Health employees only.

What you’ll do

The People Scheduling Clerk manages staff rotations and timekeeping for designated healthcare units using electronic systems. They are responsible for filling vacancies and processing staff vacation requests in accordance with collective agreements.

Requirements

Candidates must have Grade 12 education and four years of recent related experience or an equivalent combination. Strong communication, organizational skills, and the ability to work collaboratively are required.

Listed skills

• Organization · Preferred
• Training · Preferred
• Verbal · Preferred
• staff · Preferred
• Health · Preferred
• Teams · Preferred
• Communication · Preferred
• Time · Preferred
• Consistent · Preferred
• scheduling · Preferred
• Supervision · Preferred
• Strong Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Staff Scheduling
• Timekeeping
• Electronic Scheduling Systems
• Collective Agreement Compliance
• Vacation Management
• Verbal Communication
• Written Communication
• Collaboration
• Organization
• Office Equipment Operation

Job areas

• Administrative
• Healthcare
• Human Resources

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