Bookkeeper & Office Administrator

Job summary

Manage accounts payable and receivable, invoicing, payments, reconciliations, financial records, and related reporting. Provide reception and office administration while supporting sales order processing, customer inquiries, delivery coordination, and follow-up.

Job details

Position Summary Meta Home & Kitchen is seeking a highly organized and detail-oriented Bookkeeper & Office Administrator to join their team in Langley, BC. This on-site position plays a critical role in supporting the daily operations of the business through bookkeeping, administrative support, customer service, and sales administration. The successful candidate will be responsible for managing accounts payable and accounts receivable activities, maintaining accurate financial records, providing administrative and reception support, and assisting the sales team with customer and order administration. This role requires excellent customer service skills, strong attention to detail, professional communication abilities, and experience managing multiple priorities in a fast-paced environment. Key Responsibilities Bookkeeping & Financial Administration (60%) Process accounts payable invoices and vendor payments. Prepare and issue customer invoices. Monitor accounts receivable and follow up on outstanding balances. Process customer payments and maintain accurate records. Reconcile customer and vendor accounts. Assist with bank reconciliations and month-end administrative tasks. Maintain accounting records and supporting documentation. Enter financial transactions accurately into accounting software. Generate financial and administrative reports as required. Support inventory, purchase order, and sales reporting activities. Ensure a high level of accuracy and confidentiality when handling financial information. General Administration & Reception (20%) Serve as the first point of contact for customers, visitors, suppliers, and service providers. Answer and direct incoming telephone calls and email inquiries. Welcome visitors to the office and showroom in a professional manner. Manage incoming and outgoing correspondence. Maintain office filing systems and records. Coordinate office supplies and general administrative requirements. Support management with administrative projects and document preparation. Maintain a clean, organized, and professional reception area. Sales Administration Support (20%) Support the sales team with order entry and administration. Prepare quotations, sales orders, and customer documentation. Coordinate product and delivery information with customers and internal departments. Maintain customer account records and sales documentation. Assist with customer follow-up and service inquiries. Track order status and communicate updates to customers and sales representatives. Support promotional activities, trade shows, and sales initiatives as required. Provide exceptional customer service throughout the sales process. Qualifications Required 3+ years of bookkeeping, office administration, or accounting support experience. Experience with Accounts Payable and Accounts Receivable processes. Strong customer service and interpersonal skills. Excellent attention to detail and accuracy. Strong organizational and time-management skills. Proficiency with Microsoft Office, particularly Excel and Outlook. Experience with accounting software such as QuickBooks, Sage, or similar systems. Ability to manage confidential financial information. Strong written and verbal communication skills. Preferred Experience in a manufacturing, distribution, construction, kitchen and bath, or home improvement environment. Bookkeeping certificate, accounting diploma, or related education. Experience supporting a sales team or customer order management process. Compensation Salary: $65,000 per year Group Health Benefits: Yes, after three months Application Process Please Submit The Following your resume a brief cover letter describing your interest Proudly powered by Trimark People Solutions — delivering managed HR services across Western Canada. For more information, visit www.trimarkps.ca.

What you’ll do

Manage accounts payable and receivable, invoicing, payments, reconciliations, financial records, and related reporting. Provide reception and office administration while supporting sales order processing, customer inquiries, delivery coordination, and follow-up.

Requirements

Requires at least three years of bookkeeping, office administration, or accounting support experience, including accounts payable and receivable. Candidates should have strong customer service, communication, organization, and accuracy skills, proficiency with Microsoft Office and accounting software, and the ability to handle confidential financial information.

Benefits

• Group Health Benefits

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Office Administration · Preferred
• Microsoft Outlook · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Bookkeeping
• Accounts Payable
• Accounts Receivable
• Financial Recordkeeping
• Account Reconciliation
• Bank Reconciliation
• Microsoft Excel
• Microsoft Outlook
• QuickBooks
• Sage
• Customer Service
• Office Administration
• Sales Administration
• Order Entry
• Attention to Detail
• Time Management

Job areas

• Finance & Accounting
• Administrative
• Customer Service & Support
• Sales

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