Accounting / E-Billing Clerk

Job summary

Prepare and submit client bills through e-billing platforms, maintain billing and matter records, resolve invoice and payment issues, and follow up on overdue accounts. Support e-billing implementations and process improvements, train staff, and assist with day-to-day accounting, banking, and accounts payable tasks.

Job details

Thomas Gold Pettingill LLP, a firm with expertise in commercial litigation and insurance law, is currently recruiting for a qualified, experienced accounting/e-billing clerk to join their administration team. The ideal candidate will be outgoing and professional with a basic understanding of accounting principles and a solid knowledge base for various electronic billing platforms. Summary The particulars of this position are as follows: Working with the office manager, accounting manager, and-billing coordinator, the qualified applicant will be responsible for all phases of client billing including: bill preparation, submission of bills via e-billing platforms, and outstanding bill collection. This is a detail-oriented position with an emphasis on time management, technical tasks, and precise attention to detail and accuracy. Responsibilities Processing pre-bills; submission and coordination of monthly billings for e-billing clients through various e-billing platforms; Administering new and existing e-billing implementations across new and existing platforms; Maintaining accurate client and matter information in our billing system and vendor platforms; Following up on rejected e-billed invoices with lawyers, legal assistants, and the client; Resolving issues with respect to partial payments received from clients; Training timekeepers and legal assistants on e-billing requirements; Assisting with e-billing process improvements, including developing efficient ways to improve quality and customer service; Following up with the office manager, lawyers, and clients as required regarding overdue accounts; Monitoring new file openings for clients and ensuring matters are set up appropriately for e-billing; Assisting with various accounting functions, including processing day-to-day cheques and banking; Assisting with accounts payable and data entry; Abiding by Firm policies and handling confidential materials and documents. Requirements/Qualifications Post-Secondary education in Finance & Accounting; Previous e-billing and/or accounting experience, preferably in a law firm environment; Excellent organizational; recordkeeping and time-management skills; Able to work successfully in a professional, service-oriented environment; Thorough working knowledge of accounting software i.e. PCLaw, Soluno; Strong computer skills including LEDES management and MS Office programs: particularly Word and Excel; Prior experience with TyMetrix, Serengeti, CounselLink, Bottomline, Legal-X, Legal Software Solutions or similar platforms is preferred; Research and problem-solving skills with the ability to exercise judgment to resolve technical issues; Working within a team-oriented environment that encompasses all aspects of the day-to-day e-billing and collections operations; Strong verbal and written communication skills and the ability to prioritize and juggle several tasks simultaneously. Approximate start date: as soon as available Interested And Qualified Applicants Should Forward a Covering Letter And Resume By E-mail [noting Accounting/E-Billing Clerk Position In The Re-line] To Ellyson O’Donnell Office Manager E-mail: eodonnell@tgplawyers.com We thank all applicants for their interest in this position; however, only those individuals selected for an interview will be contacted. No telephone enquiries or agencies please.

What you’ll do

Prepare and submit client bills through e-billing platforms, maintain billing and matter records, resolve invoice and payment issues, and follow up on overdue accounts. Support e-billing implementations and process improvements, train staff, and assist with day-to-day accounting, banking, and accounts payable tasks.

Requirements

Post-secondary education in Finance and Accounting and previous e-billing or accounting experience are sought, preferably in a law firm. Candidates should have accounting software knowledge, strong computer and LEDES skills, excellent organization and communication, and the ability to manage multiple tasks and resolve technical issues.

Listed skills

• Accounting · Preferred
• Collections · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Microsoft Excel · Preferred
• Time management · Preferred
• Problem solving · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• E-Billing
• Accounting
• Client Billing
• Invoice Processing
• Collections
• Accounts Payable
• Data Entry
• LEDES Management
• PCLaw
• Soluno
• Microsoft Word
• Microsoft Excel
• Recordkeeping
• Time Management
• Problem-Solving
• Communication

Job areas

• Finance & Accounting
• Administrative
• Legal

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