Administrative Assistant, Condo Team

Job summary

Provide general administrative support for a condo team, including filing, document processing, and managing physical and digital files. Maintain project spreadsheets and coordinate the distribution of closing packages and surveys to lawyers.

Job details

Our client, a North York real estate law firm requires an Administrative Assistant to join their condo team on a 10-12 month contract basis. This role is five days in office and the hours are 8:30am to 5:30pm. Responsibilities: General administrative duties such as filing, e-filing, faxing, photocopying, and couriering documents Set up physical condo files to ensure accuracy for assigned projects (Organize files / set up projects: set up files in LDD / double check information in LDD and insert birthdates, lawyer information, clean up files for scanning APS and amendments in one batch and correspondence in another batch per suite/file) Prepare summary spreadsheets Process assignments of APS when received, updating LDD, and notifying accounting Update project spreadsheets Post documentation (discharges, occupancy permits) in LDD Send subdivision surveys to purchaser’s lawyers Assist with distributing occupancy and final closing packages Photocopy money Qualifications: Previous experience in a similar role (experience in a similar industry is an asset) Ability and tolerance to perform repetitive tasks Previous experience with LawyerDoneDeal (LDD) is a strong asset Strong organization skills with the ability to manage competing priorities Attention to detail Strong knowledge of Word, Excel and Windows applications Excellent collaboration, organizational, time management, customer service and problem-solving skills and the ability to work accurately and meet deadlines with frequent interruptions Able to work and thrive in a team environment, focused on achieving results Able to maintain cooperative working relationships with all levels of management Able to work both independently and as part of a team Hardworking Open to learning and enhancing existing skills, adaptable to new and different processes Confidence to ask questions to senior clerks and condo lawyers Ability to follow instructions and complete task as assigned TDS Personnel is an equal opportunity employer committed to fostering an inclusive and accessible workplace in accordance with the Ontario Human Rights Code and the Accessibility for Ontarians with Disabilities Act (AODA). Accommodations are available upon request for candidates participating in all stages of the recruitment and selection process.

What you’ll do

Provide general administrative support for a condo team, including filing, document processing, and managing physical and digital files. Maintain project spreadsheets and coordinate the distribution of closing packages and surveys to lawyers.

Requirements

Requires previous experience in a similar administrative role, preferably within the legal or real estate industry. Proficiency in LawyerDoneDeal (LDD) and Microsoft Office applications is strongly desired.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Filing · Preferred
• Problem solving · Preferred
• Organization · Preferred
• Collaboration · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Filing
• E-filing
• LawyerDoneDeal
• Microsoft Word
• Microsoft Excel
• Organization
• Time Management
• Customer Service
• Problem-solving
• Attention to Detail
• Collaboration
• Administrative Support

Job areas

• Administrative
• Legal

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