Office Manager/Bookkeeper

Job summary

The role involves managing day-to-day office operations, including administration, scheduling, and acting as a liaison between management and project teams. Additionally, the candidate will oversee full-cycle bookkeeping, financial reporting, project cost tracking, and payroll administration.

Job details

Industry: Engineering Location: Richmond Hill, ON | Full-Time | In-Office Salary: $70-75K + Excellent Benefits and Room for Growth The Opportunity Our client is seeking a highly organized, detail-oriented Office Manager to join a growing engineering and contracting organization. This is a hands-on role combining office administration, operations coordination, bookkeeping, accounting, and senior management support. The successful candidate will take ownership of day-to-day office operations while supporting project teams, clients, vendors, and the accounting function. There is opportunity to grow into broader operational responsibilities. Key Responsibilities Oversee day-to-day office administration, schedules, correspondence, records, and general operations. Act as a key liaison between senior management, Project Managers, clients, vendors, and subcontractors. Manage full-cycle AP/AR, bookkeeping, bank and credit card reconciliations, and financial records. Prepare Purchase Orders, client invoices, progress billings, and project-related documentation. Track project costs, including labour, materials, vendor/subcontractor invoices, and expenses. Support payroll administration, remittances, HST, WSIB, T4/T4A, T5018, and other required filings. Assist with budgeting, cash-flow monitoring, financial reporting, and project profitability tracking. Coordinate year-end working papers and liaise with the external accounting firm. Provide general HR and administrative support as required. Qualifications 5+ years of experience in office management, bookkeeping, accounting administration, operations, or a similar role. Strong full-cycle bookkeeping and accounting experience. Experience with project accounting/job costing; construction, engineering, mechanical, or contracting experience is an asset. Strong proficiency with QuickBooks Desktop; Contractor Edition experience is preferred. Solid knowledge of AP, AR, payroll, reconciliations, HST, WSIB, and CRA requirements. Strong Microsoft Excel, Word, and Outlook skills. Highly organized, detail-oriented, and able to manage multiple priorities independently. Excellent communication skills and a professional approach when dealing with clients, vendors, subcontractors, and management. High level of discretion, integrity, and confidentiality. Why Join? This is an excellent opportunity for a hands-on, business-minded professional who enjoys wearing multiple hats and wants to make a meaningful impact within a growing organization, with the opportunity to take on increasing operational responsibility over time. TSSHP LI-TS1

What you’ll do

The role involves managing day-to-day office operations, including administration, scheduling, and acting as a liaison between management and project teams. Additionally, the candidate will oversee full-cycle bookkeeping, financial reporting, project cost tracking, and payroll administration.

Requirements

Candidates must have 5+ years of experience in office management or accounting, with strong proficiency in QuickBooks Desktop and full-cycle bookkeeping. Experience in project accounting or job costing within engineering or construction industries is highly preferred.

Benefits

• Excellent Benefits

Listed skills

• Budgeting · Preferred
• Financial Reporting · Preferred
• Microsoft Excel · Preferred
• Accounts receivable · Preferred
• Microsoft Word · Preferred
• Microsoft Outlook · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office Management
• Bookkeeping
• Full-cycle Accounting
• QuickBooks Desktop
• Project Accounting
• Job Costing
• Accounts Payable
• Accounts Receivable
• Payroll Administration
• Financial Reporting
• Microsoft Excel
• Microsoft Word
• Microsoft Outlook
• Budgeting
• Reconciliations

Job areas

• Administrative
• Finance & Accounting
• Engineering
• Construction
• Management & Leadership

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