Intermediate clerk - health records - regular full-time - 2026-19020

Job summary

Summary of Duties • Receive stays from units, collate personal health information, log them in to our Chart Tracking System and prepare for assembly process • Tracking System and prepare for assembly process. • Assemble inpatient stays within a chart in accordance with departmental guidelines • Prepare charts to be sent to the scanning vendor by logging each stay, adhering barcodes, generating manifests, etc. • Prepare Emergency Visits for scanning. • Chart pickups from inpatient and or outpatient areas. • Photocopy binders for transfer out, including printing from corporate app…

Job details

Summary of Duties • Receive stays from units, collate personal health information, log them in to our Chart Tracking System and prepare for assembly process • Tracking System and prepare for assembly process. • Assemble inpatient stays within a chart in accordance with departmental guidelines • Prepare charts to be sent to the scanning vendor by logging each stay, adhering barcodes, generating manifests, etc. • Prepare Emergency Visits for scanning. • Chart pickups from inpatient and or outpatient areas. • Photocopy binders for transfer out, including printing from corporate applications (SunnyCare/MetaVision) • Answering Health Records phone and voicemail and assist with patient inquires via Health Records Window. • Maintain Release of Information faxes and related tasks. • Report distribution of transcribed notes. • Conduct account look-up for loose reports using our Patient Registration System. • Assist in other tasks as assigned. • May be required to coverage shifts at Holland Centre Qualifications/Skills • One year of community college • One year of administrative/Business experience required in a health care setting preferred • Minimum of two years of previous Health Records experience preferred • Attention to detail is a must in order to avoid errors that can have a direct impact to patient care such as misfiles. • Able to meet departmental daily productivity standards in a busy work environment. • Outstanding customer services skills essential, demonstrated Patient-Focused Care/Customer Service behaviour • Clear understanding of legislations and guidelines related to the Security and Privacy of Personal Health Information • Ability to communicate effectively with all levels of staff • Knowledge of Microsoft Office • Knowledge of Quadramed, Chart Locator, SunnyCare and Sovera applications an asset • Must be able to prioritize workload and work in a team environment • Demonstrated sound judgment and diplomacy • Attention to detail • Keyboarding at net 40 w.p.m. or data entry at net 106 kspm • Excellent problem-solving and communication skills • Demonstrated ability to work in a team environment

Listed skills

• Clinical care · Preferred
• Customer service · Preferred
• Attention to detail · Preferred
• Health · Preferred
• Process · Preferred
• Communication · Preferred
• Time · Preferred
• Data entry · Preferred
• Administrative · Preferred
• Communication Skills · Preferred
• Tracking · Preferred
• Customer · Preferred

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