Purchasing Clerk

Stella-Jones is a leading manufacturer of essential infrastructure products focused on serving utilities and railroads, as well as supplying big box home improvement stores across North America. Headquartered in Montreal, Canada and publicly traded on the Toronto Stock Exchange, Stella-Jones operates a vast network of facilities that employs more than 3,000 employees across the United States and Canada. Built on strong foundations with a coast-to-coast reach, we offer real opportunities for career success and community impact. Under the supervision of the Purchasing Supervisor, the Purchasing Clerk assists the Purchasing Department with daily administrative tasks, inventory data maintenance, material receiving (steel and subcontracted galvanizing), and cross-departmental operational support. DUTIES & RESPONSIBILITIES Receiving & Material Management: Process the receiving of steel materials and subcontracted galvanizing services using the computerized system. Manage, verify, and file mill test reports (MTR) and heat/cast test documentation. Maintain and update the steel scrap and reject tracking file. Track sling inspections and repairs, and maintain the compliance register/log. Learn and manage material substitutions and inventory reservations to support production and planning. System Maintenance & Inventory Control (Intéral / ERP): Create and maintain product/item master codes in the system (Intéral). Monitor and adjust minimum/maximum (min/max) inventory levels. Administrative & Purchasing Support: Support the Purchasing and Planning departments with day-to-day administrative tasks. Manage inventory and place orders for office supplies, stationery, printer cartridges, etc. Oversee breakroom and kitchen supplies (coffee, milk, etc.). Communicate effectively with suppliers and internal teams regarding purchase orders and delivery follow-ups. HR & Internal Support: Assist Human Resources with the ordering and distribution of work uniforms and safety boots. Manage employee locker assignments and records. Perform any other related tasks requested by the supervisor. REQUIREMENTS & QUALIFICATIONS Vocational Diploma (DEP) in Office Automation / Administration, Supply Chain Management, or a related field. 1 to 3 years of experience in an administrative support or purchasing/inventory role. Strong sense of initiative, accountability, and responsibility. Team player with strong adaptability and willingness to learn. Highly organized, meticulous, and detail-oriented. Bilingualism in English and French (written and spoken) to effectively support our US plant operations and communicate with predominantly English-speaking suppliers. As a Stella-Jones employee, you will enjoy access to excellent benefits and incentives, including: Extended health and dental coverage Life insurance and accidental death & dismemberment (AD&D) Short-Term and Long-Term disability coverage Competitive compensation Annual Bonus Program Retirement program (RRSP) with generous Company match (150% of employee's 4% contribution) Company Share Purchase Program with 25% Company contribution match Career advancement opportunities Stella-Jones is an equal opportunity employer that is committed to diversity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, provincial, or local laws. This policy applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Stella-Jones makes hiring decisions based solely on qualifications, merit, and business needs at the time. #StellaS

The Purchasing Clerk assists the department with daily administrative tasks, inventory data maintenance, and material receiving processes. They also provide cross-departmental support, including managing office supplies and assisting Human Resources with uniform and safety equipment distribution.

Candidates must hold a Vocational Diploma in Office Automation, Supply Chain Management, or a related field. A minimum of 1 to 3 years of experience in an administrative or purchasing role is required, along with bilingual proficiency in English and French.

• Extended health and dental coverage • Life insurance • Accidental death & dismemberment coverage • Short-term disability coverage • Long-term disability coverage • Competitive compensation • Annual bonus program • Retirement program with company match • Company share purchase program • Career advancement opportunities

• TeamworkPreferred
• OrganizationPreferred
• Supply chain managementPreferred
• CommunicationPreferred

Identified from the job description. Confirm important requirements above.

• Purchasing
• Inventory control
• Administrative support
• Data maintenance
• Material receiving
• ERP systems
• Supply chain management
• Office automation
• Communication
• Organization
• Detail-oriented
• Teamwork
• Steel scrap tracking
• Compliance reporting
• Office Supply Management
• Administrative Support
• Workplace Inclusivity
• Accountability
• Data Maintenance
• Willingness To Learn
• Bilingual (French/English)
• Administrative Functions
• Planning
• Adaptability
• Management
• English Language
• Enterprise Resource Planning
• Inventory Control
• Inventory Management
• Mills
• Office Automation
• Operations
• Enterprise Planning Systems
• Supply Chain Management
• Multitopology Routing Configuration
• Reservations
• Detail Oriented

• Administrative
• Manufacturing
• Logistics
• Finance & Accounting
• Purchasing Clerk
• Purchasing Assistant
• Buyers
• Procurement Clerks

Minimum education

Professional degree

Minimum experience

0+ years

Posting language

English

Working hours

40 hours per week