School Clerk Class II

Job summary

Provides clerical and secretarial support to school administrators, including preparing and proofreading documents, maintaining databases and records, managing report cards and inventory software, and maintaining the school webpage. Handles calls and visitors, supports student registration and library services, monitors school communication systems, and contacts families and community members as needed.

Job details

Job Details School Clerk Class II MGEU This is a full-time, 10-month temporary position in a High School (Grades 9-12). Under the direction and supervision of the Head Secretary, the incumbent provides clerical support within the school. The successful candidate requires good organizational and interpersonal skills; ability to adapt with flexibility in job duties and constant interruptions; and to deal tactfully with staff, students and the general public. Duties and responsibilities may include but are not limited to: Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material which includes handling of confidential material; Maintains databases and spreadsheets; Maintain school webpage; Manages printing report cards; Maintains and manages Mayet and school wide equipment and material inventory software; Answers telephone, redirect calls, and/or take messages and answers general inquires; Greets and screens visitors and appointments; Monitors PA system; Safe Arrival system; Provide library support; Responsible for student registrations and maintaining student records including timetables; Types, formats, and proofreads a variety of material including: correspondence, minutes, agendas, policies, procedures, etc. from material provided by the school administrator; Contacts parents, volunteers, community members, and organizations when necessary and appropriate; Other duties as required. Qualifications: Completion of secondary education with 1- 2 years of office experience and relevant coursework/training Proficient in Microsoft Office Word and Excel at an intermediate level Accurate keyboarding of at least 40 words per minute Demonstrated experience with division software Ability to prioritize a large workload and independently complete a variety of secretarial duties; Ability to work in a fast paced environment and work effectively under pressure to meet deadlines; Demonstrated problem-solving skills; Demonstrated ability to effectively contribute to a team environment; and Ability to maintain a high level of confidentiality Dedication to anti-racism, equity, and diversity Proven commitment to Truth and Reconciliation Proven ability to build collaborated cultures founded on integrity and collective purpose Applicants who are shortlisted will be invited to complete testing in keyboarding. Microsoft Word and Excel How To Apply: Click the button "Apply Online" and log into your account. First time users will be required to create a profile to apply. We thank all interested individuals, however only those selected for an interview will be contacted. Employment is subject to a clear Child Abuse Registry check and Police Information Check Winnipeg School Division has an Employment Equity policy which strives for the removal of barriers to the hiring, advancement, full inclusion, and fair representation of women, Indigenous peoples, 2SLGBTQQIA+ community, persons living with a disability and racialized people at all levels within the organization. In support of achieving a diversified workforce, preference will be given to qualified candidates self-identifying as belonging to one of the Employment Equity groups. About Winnipeg School Division WSD is one of Manitoba’s largest employers with over 6,000 full and part-time employees in 8 3 locations including 7 8 schools, two administrative buildings, a training centre , a facilities maintenance office, and a school bus depot. At WSD, every employee plays a vital role in helping students thrive. Together, we are guided by a shared purpose of creating learning environments rooted in equity, inclusion, and belonging. Serving nearly 32,000 students from diverse communities across Winnipeg, WSD is driven by the values of j oy, l ove, and r igour . Facebook Twitter LinkedIn School Clerk Class II MGEU This is a full-time, 10-month temporary position in a High School (Grades 9-12). Under the direction and supervision of the Head Secretary, the incumbent provides clerical support within the school. The successful candidate requires good organizational and interpersonal skills; ability to adapt with flexibility in job duties and constant interruptions; and to deal tactfully with staff, students and the general public. Duties and responsibilities may include but are not limited to: Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material which includes handling of confidential material; Maintains databases and spreadsheets; Maintain school webpage; Manages printing report cards; Maintains and manages Mayet and school wide equipment and material inventory software; Answers telephone, redirect calls, and/or take messages and answers general inquires; Greets and screens visitors and appointments; Monitors PA system; Safe Arrival system; Provide library support; Responsible for student registrations and maintaining student records including timetables; Types, formats, and proofreads a variety of material including: correspondence, minutes, agendas, policies, procedures, etc. from material provided by the school administrator; Contacts parents, volunteers, community members, and organizations when necessary and appropriate; Other duties as required. Qualifications: Completion of secondary education with 1- 2 years of office experience and relevant coursework/training Proficient in Microsoft Office Word and Excel at an intermediate level Accurate keyboarding of at least 40 words per minute Demonstrated experience with division software Ability to prioritize a large workload and independently complete a variety of secretarial duties; Ability to work in a fast paced environment and work effectively under pressure to meet deadlines; Demonstrated problem-solving skills; Demonstrated ability to effectively contribute to a team environment; and Ability to maintain a high level of confidentiality Dedication to anti-racism, equity, and diversity Proven commitment to Truth and Reconciliation Proven ability to build collaborated cultures founded on integrity and collective purpose Applicants who are shortlisted will be invited to complete testing in keyboarding. Microsoft Word and Excel About Winnipeg School Division WSD is one of Manitoba’s largest employers with over 6,000 full and part-time employees in 8 3 locations including 7 8 schools, two administrative buildings, a training centre , a facilities maintenance office, and a school bus depot. At WSD, every employee plays a vital role in helping students thrive. Together, we are guided by a shared purpose of creating learning environments rooted in equity, inclusion, and belonging. Serving nearly 32,000 students from diverse communities across Winnipeg, WSD is driven by the values of j oy, l ove, and r igour .

What you’ll do

Provides clerical and secretarial support to school administrators, including preparing and proofreading documents, maintaining databases and records, managing report cards and inventory software, and maintaining the school webpage. Handles calls and visitors, supports student registration and library services, monitors school communication systems, and contacts families and community members as needed.

Requirements

Requires secondary education, 1–2 years of office experience with relevant coursework or training, intermediate Microsoft Word and Excel skills, and accurate typing of at least 40 words per minute. Candidates should have experience with division software and demonstrate strong organization, prioritization, problem-solving, teamwork, confidentiality, and commitment to equity, diversity, anti-racism, and Truth and Reconciliation.

Listed skills

• Teamwork · Preferred
• written communication · Preferred
• Problem solving · Preferred
• adaptability · Preferred
• interpersonal skills · Preferred
• Microsoft Excel · Preferred
• Prioritization · Preferred
• Microsoft Word · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Organizational Skills
• Interpersonal Skills
• Microsoft Word
• Microsoft Excel
• Keyboarding
• Database Management
• Spreadsheet Management
• Written Communication
• Telephone and Visitor Reception
• Student Records Management
• Confidentiality
• Prioritization
• Problem-Solving
• Teamwork
• Adaptability
• Equity and Diversity

Job areas

• Administrative
• Education

More jobs from Sisler High School