Schol Clerk Class II (TERM)

Job summary

Provides clerical and secretarial support to school administrators, including preparing and proofreading documents, maintaining databases and records, managing report cards and inventory software, and supporting student registration. Answers calls, assists visitors, monitors school communication systems, provides library support, and contacts families and community members as needed.

Job details

Job Details School Clerk Class II - TERM ASAP - June 30, 2027 MGEU This is a full-time, 10-month term position at Adult EAL. Under the direction and supervision of the Head Secretary, the incumbent provides clerical support within the school. The successful candidate requires good organizational and interpersonal skills; ability to adapt with flexibility in job duties and constant interruptions; and to deal tactfully with staff, students and the general public. Duties and responsibilities may include but are not limited to: Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material which includes handling of confidential material; Maintains databases and spreadsheets; Maintain school webpage; Manages printing report cards; Maintains and manages Mayet and school wide equipment and material inventory software; Answers telephone, redirect calls, and/or take messages and answers general inquires; Greets and screens visitors and appointments; Monitors PA system; Safe Arrival system; Provide library support; Responsible for student registrations and maintaining student records including timetables; Types, formats, and proofreads a variety of material including: correspondence, minutes, agendas, policies, procedures, etc. from material provided by the school administrator; Contacts parents, volunteers, community members, and organizations when necessary and appropriate; Other duties as required. Qualifications: Completion of secondary education with 1- 2 years of office experience and relevant coursework/training Proficient in Microsoft Office Word and Excel at an intermediate level Accurate keyboarding of at least 40 words per minute Demonstrated experience with division software Ability to prioritize a large workload and independently complete a variety of secretarial duties; Ability to work in a fast paced environment and work effectively under pressure to meet deadlines; Demonstrated problem-solving skills; Demonstrated ability to effectively contribute to a team environment; and Ability to maintain a high level of confidentiality Dedication to anti-racism, equity, and diversity Proven commitment to Truth and Reconciliation Proven ability to build collaborated cultures founded on integrity and collective purpose Facebook Twitter LinkedIn School Clerk Class II - TERM ASAP - June 30, 2027 MGEU This is a full-time, 10-month term position at Adult EAL. Under the direction and supervision of the Head Secretary, the incumbent provides clerical support within the school. The successful candidate requires good organizational and interpersonal skills; ability to adapt with flexibility in job duties and constant interruptions; and to deal tactfully with staff, students and the general public. Duties and responsibilities may include but are not limited to: Provides secretarial support to the administrator, preparation of general correspondence, reports, forms, handbooks, newsletters, and workshop material which includes handling of confidential material; Maintains databases and spreadsheets; Maintain school webpage; Manages printing report cards; Maintains and manages Mayet and school wide equipment and material inventory software; Answers telephone, redirect calls, and/or take messages and answers general inquires; Greets and screens visitors and appointments; Monitors PA system; Safe Arrival system; Provide library support; Responsible for student registrations and maintaining student records including timetables; Types, formats, and proofreads a variety of material including: correspondence, minutes, agendas, policies, procedures, etc. from material provided by the school administrator; Contacts parents, volunteers, community members, and organizations when necessary and appropriate; Other duties as required. Qualifications: Completion of secondary education with 1- 2 years of office experience and relevant coursework/training Proficient in Microsoft Office Word and Excel at an intermediate level Accurate keyboarding of at least 40 words per minute Demonstrated experience with division software Ability to prioritize a large workload and independently complete a variety of secretarial duties; Ability to work in a fast paced environment and work effectively under pressure to meet deadlines; Demonstrated problem-solving skills; Demonstrated ability to effectively contribute to a team environment; and Ability to maintain a high level of confidentiality Dedication to anti-racism, equity, and diversity Proven commitment to Truth and Reconciliation Proven ability to build collaborated cultures founded on integrity and collective purpose

What you’ll do

Provides clerical and secretarial support to school administrators, including preparing and proofreading documents, maintaining databases and records, managing report cards and inventory software, and supporting student registration. Answers calls, assists visitors, monitors school communication systems, provides library support, and contacts families and community members as needed.

Requirements

Requires secondary education, 1–2 years of office experience with relevant coursework or training, intermediate Microsoft Word and Excel skills, accurate typing of at least 40 words per minute, and experience with division software. Candidates must be organized, adaptable, able to manage competing priorities and deadlines, maintain confidentiality, contribute to a team, and demonstrate commitment to anti-racism, equity, diversity, and Truth and Reconciliation.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Teamwork · Preferred
• written communication · Preferred
• Problem solving · Preferred
• Organization · Preferred
• adaptability · Preferred
• Microsoft Excel · Preferred
• Prioritization · Preferred
• Microsoft Word · Preferred
• interpersonal communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Organization
• Interpersonal Communication
• Microsoft Word
• Microsoft Excel
• Keyboarding
• Database Management
• Spreadsheet Management
• Confidentiality
• Prioritization
• Problem-Solving
• Teamwork
• Written Communication
• Customer Service
• Student Records Management
• Adaptability
• Time Management

Job areas

• Administrative
• Education
• Customer Service & Support

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