Accounts Payable Clerk

Job summary

Processes accounts payable documents, including invoices, expense claims, petty cash replenishments, and contract payments, and prepares scheduled cheques. Reconciles vendor and sub-ledger accounts, responds to inquiries, resolves discrepancies, and refers complex issues to the supervisor.

Job details

Nanaimo, Canada Regular,Full-Time Apply Save job Share on social media Category Finance / Payroll Requisition number 205905E Date posted 10/23/2026 Job Summary In accordance with the Vision, Purpose, and Values, and strategic direction of the Vancouver Island Health Authority (Island Health) patient and staff safety is a priority and a responsibility shared by everyone; as such, the requirement to continuously improve quality and safety is inherent in all aspects of this position.. Reports to Accounts Payables Supervisor. Performs accounts payable duties such as batching, processing, entering, matching, and paying documents according to established guidelines, by operating a personal computer and related software tools. Reconciles vendor accounts, answers related inquiries, resolves problems and discrepancies as required, and reports unresolved issues to the appropriate person. Duties/Accountabilities Matches documents such as invoices, receiving reports, packing slips with purchase orders; contacts appropriate sources such as Materie Management staff and external vendors regarding matters such as disputed supplier/vendor accounts, missing invoices, proof of delivery and unmatched documents.Verifies accuracy of invoices by checking items such as quantities, prices, taxes, extensions, discounts and freight charges for data entry.Investigates concerns on problem documents, resolves problems and/or discrepancies as required in accordance to established procedures, referring more complex matters to Supervisor.Prepares and inputs accounts payable data in computerized Material Management subsystem following established procedures.Matches, checks and/or reconciles computer output with data input. Identifies and resolves problems or discrepancies, referring more complex matters to the Supervisor.Verifies signing authorities and correct account codes for documents processed in Accounts Payable following established procedures.Answers related inquiries; resolves problems and /or discrepancies as required in accordance to established procedures, referring more complex matters to the Supervisor.Reconciles and balances sub-ledger accounts to vendor accounts. Identifies problems and/or discrepancies and takes corrective action following established procedures. Refers more complex reconciliations to the Supervisor.Prepares and inputs AP documents such as Petty Cash replenishments, employee expense claims, and contract payments in accordance to established procedures.Prepares cheques for delivery to payees as scheduled and files documents.Performs other related duties as required. Qualifications Grade 12, successful completion of a recognized accounting course and two years' recent related experience or an equivalent combination of education, training, and experience. Ability to keyboard at 45 wpmAbility to communicate effectively both verbally and in writing.Ability to deal with others effectively.Physical ability to carry out the duties of the position.Ability to supervise.Ability to organize work.Ability to operate related equipment. Apply Save job Back to search result SVG Internal job portal Current employees must apply through the internal job portal (link is external) . If the internal job posting has expired, please e-mail internaljobshelpu@phsa.ca (link sends email) with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting. SVG PHSA’s values and Coast Salish Teachings PHSA embodies values that reflect a commitment to excellence. PHSA’s values are: Compassion, Respect, Equity, Courage, Innovation. In addition, PHSA accepted six Coast Salish Teachings from Coast Salish Knowledge Keeper Shane Pointe, Siem Te’ta-in. Learn more about PHSA’s values and teachings Back to top Sign up for job alerts SVG Learn about new career opportunities Be the first to know about new jobs at PHSA with recent postings sent straight to you! Email Address Job Categories Call Taker / DispatcherClerical/Secretarial Administrative/Administrative Resource TeamCommunicationsCommunity Health ServicesData AnalyticsDentalDentistryFinance / PayrollHealth Information ManagementHuman Resources/ OH&S / EducationIndigenous HealthInformation TechnologyLab PathologyLegal, Privacy, and RiskManagementMedical ImagingMedical LeadershipMedical Staff - OtherMental HealthMental Health Support ServicesMolecular Imaging and TherapyNew Grad NurseNursing/Licensed Practical NurseNutritionOperations & Strategy ManagementParamedicPatient Care Support ServicesPharmacyPhysiciansProject ManagementPsychiatryPsychologyQuality and SafetyRadiation TherapyResearchRespiratory TherapyRespiratory Therapy Social WorkSonographySupply Chain/Purchasing/LogisticsSupport ServicesTherapy ServicesTrades Call Taker / Dispatcher Clerical/Secretarial Administrative/Administrative Resource Team Communications Community Health Services Data Analytics Dental Dentistry Finance / Payroll Health Information Management Human Resources/ OH&S / Education Indigenous Health Information Technology Lab Pathology Legal, Privacy, and Risk Management Medical Imaging Medical Leadership Medical Staff - Other Mental Health Mental Health Support Services Molecular Imaging and Therapy New Grad Nurse Nursing/Licensed Practical Nurse Nutrition Operations & Strategy Management Paramedic Patient Care Support Services Pharmacy Physicians Project Management Psychiatry Psychology Quality and Safety Radiation Therapy Research Respiratory Therapy Respiratory Therapy Social Work Sonography Supply Chain/Purchasing/Logistics Support Services Therapy Services Trades Select the job categories you want to be notified for. You can optionally select one or more locations as well to limit the alerts you receive to jobs in those locations. Locations AbbotsfordBurnabyCampbell RiverChilliwackCoquitlamCourtenayCranbrookDawson CreekDuncanFernieFort St. JohnHopeKamloopsKelownaLadnerLangleyMaple RidgeMissionNanaimoNelsonNew WestminsterNorth VancouverNorthern BcOliverParksvillePembertonPentictonPort CoquitlalmPort CoquitlamPort MoodyPowell RiverPrince GeorgeRichmondSaanichtonSalmon ArmSecheltSquamishSurreyVancouverVernonVictoriaWhistlerWhite Rock Abbotsford Burnaby Campbell River Chilliwack Coquitlam Courtenay Cranbrook Dawson Creek Duncan Fernie Fort St. John Hope Kamloops Kelowna Ladner Langley Maple Ridge Mission Nanaimo Nelson New Westminster Northern Bc North Vancouver Oliver Parksville Pemberton Penticton Port Coquitlalm Port Coquitlam Port Moody Powell River Prince George Richmond Saanichton Salmon Arm Sechelt Squamish Surrey Vancouver Vernon Victoria Whistler White Rock Your personal information is collected, used, and disclosed only for the purposes of delivering updates to you about career opportunities. Provincial Health Services Authority collects your information as authorized under section 26 (c) of the British Columbia Freedom of Information and Protection of Privacy Act (FIPPA). By submitting your information, you acknowledge that you have read our privacy policy and consent to receive email communication from PHSA. You may unsubscribe at any time. I accept terms of service Current employees must apply through the internal job portal (link is external) . If the internal job posting has expired, please e-mail internaljobshelpu@phsa.ca (link sends email) with the six-digit job requisition number and your PHSA employee ID number to be considered as a late internal applicant. Please do not apply for the external job posting. PHSA embodies values that reflect a commitment to excellence. PHSA’s values are: Compassion, Respect, Equity, Courage, Innovation. In addition, PHSA accepted six Coast Salish Teachings from Coast Salish Knowledge Keeper Shane Pointe, Siem Te’ta-in.

What you’ll do

Processes accounts payable documents, including invoices, expense claims, petty cash replenishments, and contract payments, and prepares scheduled cheques. Reconciles vendor and sub-ledger accounts, responds to inquiries, resolves discrepancies, and refers complex issues to the supervisor.

Requirements

Requires Grade 12, successful completion of a recognized accounting course, and two years of recent related experience, or an equivalent combination of education, training, and experience. Candidates must be able to keyboard at 45 words per minute and communicate effectively, organize work, operate related equipment, and carry out the physical duties of the position.

Listed skills

• written communication · Preferred
• Data entry · Preferred
• Supervision · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Accounts Payable Processing
• Invoice Matching
• Invoice Verification
• Vendor Account Reconciliation
• Data Entry
• Discrepancy Resolution
• Purchase Order Processing
• Expense Claim Processing
• Petty Cash Replenishment
• Cheque Preparation
• Keyboarding
• Verbal Communication
• Written Communication
• Work Organization
• Computer Software Operation
• Supervision

Job areas

• Finance & Accounting
• Administrative

More jobs from Sanya’k̓ula