Administrative Assistant

Job summary

Provide day-to-day administrative support, including managing calls, inboxes, calendars, meetings, documents, files, supplies, and expense reports. Coordinate internal and external events, support office operations, and provide backup assistance to colleagues as needed.

Job details

Our client is seeking an enthusiastic and highly organized Administrative Assistant to provide vital business support to a busy team. This role is ideal for someone who thrives in a fast-paced environment, excels at multitasking, and takes pride in keeping operations running smoothly. The successful candidate will be the go-to person for scheduling, communication, business documentation and administrative coordination. Please note that the role works full-time onsite (no remote work options). Responsibilities: The specific duties and responsibilities for this position include but are not limited to the following: Provide administrative support to the team – managing calls, messages, appointments, printing, documentation, etc. Conduct daily calendar management (Outlook) and proactively adjust schedules based on priorities. Daily monitoring of Outlook inboxes and actioning items where applicable. Arranging for meetings – securing boardrooms, ordering catering, conference call coordination, preparing meeting materials, and circulating calendar details. Office services functions - stocking office and kitchen supplies, upkeep of meeting areas, maintaining equipment, etc. Document coordination and file maintenance, tracking transactions and critical dates Event coordination for internal and external functions, including industry events and conferences, golf tournaments, staff functions, etc. Ordering department supplies, business cards, envelopes, and letterhead. Other clerical duties - assist with correspondence, letters, memos, monthly expense reports. Work collaboratively with other team members and provide back-up support due to vacation, appointments or illness. Other administrative duties as needed. Desired Qualifications & Skills: University education preferred (recent graduates are welcome to apply) At least 1 years of previous administrative and/or corporate office experience preferred Customer service or hospitality related experience Proficient in MS Office Suite (Outlook, Word, Excel, PowerPoint) Strong people skills, a team player with proven ability to build relationships at all levels of an organization Thrives in a fast-paced environment with shifting priorities Excellent organizational skills with the ability to multi-task and prioritize work Ability to learn new roles and complete tasks with accuracy A “can do” attitude and willingness to step in and help whenever needed Excellent oral and written communication skills. Must possess the ability to effectively communicate across all levels of management within the company as well as outside the organization

What you’ll do

Provide day-to-day administrative support, including managing calls, inboxes, calendars, meetings, documents, files, supplies, and expense reports. Coordinate internal and external events, support office operations, and provide backup assistance to colleagues as needed.

Requirements

A university education is preferred, and at least one year of administrative or corporate office experience is preferred; customer service or hospitality experience is also relevant. Candidates should be proficient in Microsoft Office, highly organized, adaptable, accurate, collaborative, and effective communicators who can manage shifting priorities.

Listed skills

• Customer service · Preferred
• Teamwork · Preferred
• written communication · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred
• Prioritization · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Calendar Management
• Outlook
• Microsoft Office
• Meeting Coordination
• Event Coordination
• Document Coordination
• File Maintenance
• Office Services
• Customer Service
• Organization
• Multitasking
• Prioritization
• Written Communication
• Oral Communication
• Teamwork

Job areas

• Administrative

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