Administrative Assistant

Job summary

The Administrative Assistant provides reception and mail support while maintaining office documentation, templates, and supplies. They also assist with meeting organization, document filing, and managing department-specific software and contracts.

Job details

The future you want is within reach. Let's build it together. At PCL Construction Resources Inc., part of the PCL Family of Companies (PCL), we don't just build projects -- we build opportunities, careers and communities. We are 100% employee-owned, every employee has a stake in our success, and that shared commitment drives how we work, grow and lead in the construction industry. We're a team of builders who care deeply about what we create and who we build with. That includes you. We are not only shaping the future of construction, we are also committed to shaping the future of your career. Why Choose PCL? Choose a career with rewards that matter. PCL's total rewards are designed to support your growth, well-being and future success -- because when you succeed, we all do. Our offerings could include: * Employee ownership opportunities that build long-term value * Annual discretionary performance bonuses * RRSP, TFSA, Pension Contribution Options * Flexible medical, dental and vision benefits * Prescription drug coverage and virtual care services * Life, AD&D and disability insurance * Paid parental leave and family care support * Health and lifestyle spending account options * Mental health and wellness support, including Employee Assistance Programs * Career growth pathways, leadership development and mentorship programs * Access to world-class training through PCL's College of Construction and professional development courses * Ongoing opportunities to learn new skills, explore different roles and grow your career across sectors and regions Here's how an Administrative Assistant for PCL Construction Resources Inc. within Resources contributes to our team: RESPONSIBILITIES * Provide coverage and support for reception and mail to ensure all duties are fulfilled * Assist with documenting and updating administrative and reception manuals and processes * Create and maintain templates, forms, letters, and spreadsheets * Assist with organizing meetings/events, including arranging catering, locations, and distribution of information * Orders and maintains office supplies, business cards and other special items for department * Assist in electronically filing and archiving documents * Assist in operating and maintaining department specific software * Provides accurate Word, Excel, and PowerPoint support by composing or editing a variety of documents * Creates and maintains specific contracts and purchase orders * Maintain and stock department kitchen * Maintain and update third party tenant and vendor contact information * Campus event booking management * All other duties as required QUALIFICATIONS * High School diploma or equivalent * Postsecondary degree or diploma or certificate in office administration program considered an asset * 1 year of experience in an administrative role or equivalent technical experience * Excellent verbal and written communication skills * Ability to multitask * Ability to deal with sensitive and confidential items of mail in accordance with PCL's code of conduct * Ability to effectively handle difficult calls or situations * Ability to remain calm under pressure * Ability to create, edit, proofread, and format documents * Basic skills in Word, Excel, PowerPoint, and Adobe * Must be able to walk distances, climb stairs and stand for periods of time * Ability to lift and carry up to 20 pounds consistently * Ability to safely climb a ladder to stack and retrieve supplies when required Your Work Has Purpose Here PCL projects are where life happens, where communities connect, careers begin, and progress is made. Regardless of the type of project, we are building something bigger: a future that's inclusive, resilient and full of opportunity. At PCL Construction Resources Inc., we are committed to creating a workplace where everyone belongs. We value the diverse experiences, identities and perspectives our employees bring. Employment decisions are based on merit, potential and the drive to make a difference, regardless of race, gender, age, ability or background. We know everyone's needs are different, if you require accommodation during the application process, please contact careers@pcl.com [careers@pcl.com] and include the position and location of interest. This recruitment process does not involve the use of artificial intelligence (AI) to screen, assess, or select applicants. All hiring decisions are made by human reviewers. Company: PCL Construction Resources Inc. Primary Location: Edmonton, Alberta (Corporate) Job Title: Administrative Assistant Requisition ID: 13910

What you’ll do

The Administrative Assistant provides reception and mail support while maintaining office documentation, templates, and supplies. They also assist with meeting organization, document filing, and managing department-specific software and contracts.

Requirements

Candidates must have a high school diploma or equivalent, with a postsecondary office administration program considered an asset. At least one year of administrative experience and proficiency in Microsoft Office and Adobe are required.

Benefits

• Employee ownership opportunities
• Annual discretionary performance bonuses
• RRSP, TFSA, Pension contribution options
• Flexible medical, dental and vision benefits
• Prescription drug coverage
• Virtual care services
• Life, AD&D and disability insurance
• Paid parental leave
• Family care support
• Health and lifestyle spending account
• Mental health and wellness support
• Employee assistance programs
• Career growth pathways
• Leadership development
• Mentorship programs
• Professional development courses

Listed skills

• Adobe · Preferred
• Problem solving · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• Office Administration · Preferred
• Multitasking · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Reception
• Document management
• Microsoft Word
• Microsoft Excel
• Microsoft PowerPoint
• Adobe
• Communication skills
• Multitasking
• Proofreading
• Office administration
• Data entry
• Event coordination
• Inventory management
• Confidentiality
• Problem solving
• Office Supply Management
• Office Administration
• Composure
• Lifting Ability
• Organizing Meetings
• Resilience
• Editing
• Mental Health
• Management
• Spreadsheets
• Communication
• Document Formatting
• Employee Assistance Programs
• Leadership Development
• Medical Prescription
• Mentorship
• Templates
• Filing
• Calmness Under Pressure
• Catering Arrangements

Job areas

• Administrative
• Construction
• Management & Leadership
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

More jobs from PCL Construction