Administrative Assistant

Job summary

The Administrative Assistant provides operational support to partners by managing calendars, travel, and client communications. They are also responsible for the invoicing process, preparing client deliverables, and maintaining tracking spreadsheets.

Job details

Inspirational, innovative and entrepreneurial - this is how we describe our empowered teams. Combine your passion with purpose and join a culture that is thriving in the face of change. Make an impact with our Administration team as an Administrative Assistant. This diverse team of professionals directly contributes to the success of the firm by supporting internal and external clients. As a trusted advisor, you’ll ensure the efficient and effective operation of our business. This is a hybrid role. MNP is proudly Canadian. Providing business strategies and solutions, we are a leading national accounting, tax and business advisory firm in Canada. Entrepreneurial to our core, our talented team members transcend obstacles into opportunities and are successfully transforming mid-market business practices. Responsibilities * Maintain partner calendars - Organize, schedule, and confirm appointments * Book travel arrangements * Maintain partner contacts * Submit and reconcile expense reports * Act as a point of contact for internal and external clients * Aid in the invoicing process for assigned partners, including monitoring WIPs, expenses to be charges, drafting invoices, finalizing and issuing invoices to clients as per billing deadlines/schedules * Issuing of invoices on a timely basis to assist with monthly billing targets * Review, sort, draft, proof and finalize clients deliverables and process e-returns * Prepare, review and modify general templates, letters and reports * Maintain and update spreadsheets for tracking of client deliverables * Assist in the creation and assembly of presentations * Conduct quality review (accuracy, completeness, appearance) of outgoing correspondence * Track upcoming client year ends and monitor deadlines * Fax, photocopy and scan documents, as required * Other tasks as required Skills and Experience * Completion of related post-secondary education in administration is an asset * Two (2) to four (4) years of related administrative/clerical experience * Strong computer literacy including effective working skills of Microsoft Word and Excel * Previous experience with Caseware, Caseview, and Taxcycle is considered an asset MyRewards@MNP With a focus on high-potential earnings, MNP is proud to offer customized rewards that support our unique culture and a balanced lifestyle to thrive at work and outside of the office. You will be rewarded with generous base pay, vacation time, 4 paid personal days, a group pension plan with 4% matching, voluntary savings products, bonus programs, flexible benefits, mental health resources, exclusive access to perks and discounts, professional development assistance, MNP University, a flexible ‘Dress For Your Day’ environment, firm sponsored social events and more! The annual salary range for this role is: $45,000 - $75,000. Diversity@MNP We embrace diversity as a core value and celebrate our differences. We believe each team member contributes unique gifts and amplifying their potential makes our business stronger. We encourage people with disabilities to apply!

What you’ll do

The Administrative Assistant provides operational support to partners by managing calendars, travel, and client communications. They are also responsible for the invoicing process, preparing client deliverables, and maintaining tracking spreadsheets.

Requirements

Candidates should have two to four years of related administrative experience and strong proficiency in Microsoft Word and Excel. Post-secondary education in administration and experience with Caseware, Caseview, or Taxcycle are considered assets.

Benefits

• Generous Base Pay
• Vacation Time
• 4 Paid Personal Days
• Group Pension Plan With 4% Matching
• Voluntary Savings Products
• Bonus Programs
• Flexible Benefits
• Mental Health Resources
• Perks And Discounts
• Professional Development Assistance
• MNP University
• Flexible Dress For Your Day Environment
• Firm Sponsored Social Events

Listed skills

• Microsoft · Preferred
• Health · Preferred
• Client · Preferred
• Process · Preferred
• Development · Preferred
• Time · Preferred
• Microsoft Word · Preferred
• Administrative · Preferred
• Billing · Preferred
• Tracking · Preferred
• Flexible · Preferred
• invoicing · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Calendar Management
• Travel Coordination
• Expense Reporting
• Invoicing
• Client Relations
• Microsoft Word
• Microsoft Excel
• Caseware
• Caseview
• Taxcycle
• Document Processing
• Quality Review
• Presentation Assembly
• Deadline Monitoring

Job areas

• Administrative
• Finance & Accounting
• Consulting

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