Administrative Assistant

Job summary

Provide day-to-day administrative support, including maintaining records, preparing reports and documents, tracking inquiries, coordinating meetings, and processing invoices. Serve as the first point of contact for visitors and callers, manage incoming and outgoing correspondence, and maintain the confidentiality of files and information.

Job details

POSITION TITLE: Administrative Assistant DEPARTMENT: Administration CLASSIFICATION: MGO-04 SALARY RANGE: Starting at $53,060.00 per Annum POSITION TYPE: Full-time, Permanent LOCATION: Saskatoon ACCOUNTABLE TO: Administration Manager Brief Overview: Under the direction of the Administration Manager, the Administration Assistant will support the growth of the Métis Nation – Saskatchewan. The Administrative Assistant will be responsible for assisting with the completion of day-to-day administrative responsibilities of the growing Administration department. Key Responsibilities: Administrative Assistant Responsibilities: * Assists with various Administration projects and continuous improvement initiatives (SharePoint/record keeping system) based on Administration Department needs. * Creates and generates reports as required, uploads documents, and accuracy of data. * Supports Administration Department with monitoring, responding, and tracking inquiries. * Assists in background work, e.g., administration, research, analysis, coordination, and development of tools and resources. * Updating internal Administration folders and records. * Preparing meeting rooms and attending meetings. * Supporting vendor relations and processing invoices for payment. * Perform a wide range of general administration functions. * Maintain confidential Administration files and databases. * Performs other related duties as assigned. Receptionist Responsibilities: * Act as first point of contact for Citizens and prospective Citizens. * Welcome and greet visitors; relay information, take phone calls and messages, answer, or redirect questions. * Receive and interact courteously with contacts (government, agency professionals, sales representatives, media, public, and staff). * Receive, respond to, and process all incoming mail and emails, managing emails accounts. * Prepare outgoing correspondence for mailing or courier; deliver mail to post box and/or post office. * Ability to answer a wide range of questions and provide support in a courteous manner; provide detailed information regarding, MN–S programs, MN–S affiliates, Métis history, etc. * Booking rooms, meetings and events as requested. * Maintain the security and confidentiality of information and documents according to established policies and procedures. * Order general office supplies. * Perform various file updates/processes. * Create/edit/proofread documents. * Assist MN–S with clerical needs. * Assist with beverages and refreshments for meetings when needed. * Complete all other responsibilities as determined by the Administration Manager. Knowledge, Skills, and Abilities * Knowledge of Métis Culture * Demonstrates a commitment to a diverse, culturally competent, and culturally safe work environment and representative workforce. * Proven experience in a similar role. * Knowledge of administrative practices and procedures. * Excellent verbal and written communications skill. * Ability to plan, prioritize and oversee numerous concurrent projects effectively. * Strong organizational, analytical, and problem-solving skills. * Excellent time management skills and ability to multitask and prioritize work. * Attention to detail. * Willingness to work within a team environment and be independent. * Resiliency in dealing with changing schedules, timelines, and financial priorities. Qualifications and Experience * Post-Secondary education from a recognized institution with a focus on business administration or another related discipline * A minimum of 2 years experience in a similar role * Advanced computer skills including knowledge of Adobe and Microsoft Office programs: Outlook, Word, Excel, and PowerPoint, SharePoint, Teams. Additional requirements: * Valid Saskatchewan driver’s license and access reliable transportation * Must undergo a Criminal Record Check * Please submit resume, references, and cover letter by 9:59pm on November 4, 2026.

What you’ll do

Provide day-to-day administrative support, including maintaining records, preparing reports and documents, tracking inquiries, coordinating meetings, and processing invoices. Serve as the first point of contact for visitors and callers, manage incoming and outgoing correspondence, and maintain the confidentiality of files and information.

Requirements

Requires post-secondary education in business administration or a related discipline and at least two years of experience in a similar role. Candidates should have advanced skills in Adobe, Microsoft Office, SharePoint, and Teams, a valid Saskatchewan driver’s license with reliable transportation, and the ability to pass a criminal record check.

Listed skills

• Time management · Preferred
• Project Coordination · Preferred
• Customer service · Preferred
• written communication · Preferred
• Problem solving · Preferred
• analysis · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• report preparation · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Reception
• Records Management
• Report Preparation
• Data Accuracy
• Customer Service
• Written Communication
• Verbal Communication
• Project Coordination
• Research
• Analysis
• Organization
• Time Management
• Multitasking
• Problem-Solving
• Microsoft Office
• Invoicing
• Coordinating
• Problem Solving
• Microsoft PowerPoint
• Microsoft Excel
• Continuous Improvement Process
• Detail Oriented
• Business Administration
• Microsoft Outlook
• Resilience
• Writing
• Sales
• Office Supply Management
• Clerical Works
• Computer Literacy
• Valid Driver's License
• Confidentiality
• Record Keeping
• Microsoft SharePoint
• Vendor Relationship Management
• Proofreading
• Microsoft Access

Job areas

• Administrative
• Customer Service & Support
• Government & Public Sector
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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