Health Administrative Assistant

Job summary

The Administrative Assistant will provide general office support and assist with daily operational tasks. Responsibilities include managing documentation, coordinating communications, and maintaining organizational records.

Job details

POSITION TITLE: HMHA Administrative Assistant DEPARTMENT: Health, Mental Health & Addictions (HMHA) CLASSIFICATION: MGO-04 SALARY RANGE: Starting at $53,060.00 Per Annum POSITION TYPE: Full time, Permanent LOCATION: Saskatoon ACCOUNTABLE TO: Director of HMHA Brief Overview: Under the supervision of the Director of HMHA, the HMHA Administrative Assistant will provide direct administrative support to the Health, Mental Health & Addictions Department to help carry out the department’s objectives and activities. This position reports to the Director of HMHA, supports program managers, and is based at the Métis Nation–Saskatchewan office in Saskatoon. Key Responsibilities: * Provide administrative support to the MN–S HMHA Department’s leadership team, including coordinating daily operations and supporting Programs and Services, Research, and Data initiatives. * Manage and prioritize incoming correspondence (emails, phone calls, and mail), ensuring timely responses and appropriate distribution. * Coordinate calendars, schedule in-person and virtual meetings, and organize logistics, including preparing agendas and supporting materials. * Record and distribute accurate meeting minutes, capturing key discussions, decisions, and action items. * Process travel and expense claims in accordance with organizational policies and procedures. * Maintain accurate records, databases, and filing systems in compliance with MN–S protocols, privacy standards, and confidentiality requirements. * Support internal workflows by managing approval requests and tracking documentation. * Assist in the preparation of reports, presentations, and official documents to support departmental projects, public administration initiatives, and decision-making. * Contribute to project monitoring, reporting, and evaluation for HMHA programs and initiatives. * Perform data entry and data management tasks to support reporting accuracy and operational effectiveness. * Provide general office coordination, including ordering supplies, managing office equipment, and liaising with vendors and service providers. * Prepare, package, and distribute departmental materials and communications as required. * Act as a professional liaison, representing the MN–S HMHA Department with appropriate tone and professionalism when engaging with citizens, partners, and stakeholders. * Support additional administrative and operational duties as assigned to ensure the efficient functioning of the department. Qualifications * Completion of a post-secondary diploma or certificate in office administration, business administration, or a related field. * Proven experience in an administrative or clerical role, preferably within a public sector or government environment * Experience working with Métis citizens is considered an asset. Knowledge and skills: * Knowledge of Métis culture * Strong communication skills including speaking, writing, and active listening skills. * Strong computer skills (including Microsoft Word, Excel, database software, electronic communication tools such as Microsoft Outlook) * Strong time-management skills along with the ability to prioritize daily tasks, organizational skills, and effective decision-making abilities. * Willingness to work within a team environment. * Professional telephone etiquette * Exceptional written and oral communications skills * Must be reliable * Sound problem solving and decision-making skills as well as attention to detail. * Interpersonal skills and an ability to demonstrate conflict resolution in difficult situations. Additional requirements: * Valid Saskatchewan driver’s license and access reliable transportation * Must undergo a Criminal Record Check. * Please submit your application by 9:59 PM on October 8, 2026.

What you’ll do

The Administrative Assistant will provide general office support and assist with daily operational tasks. Responsibilities include managing documentation, coordinating communications, and maintaining organizational records.

Requirements

Candidates should possess strong organizational and communication skills to handle administrative duties effectively. Proficiency in standard office software and a professional demeanor are expected for this role.

Listed skills

• Organization · Preferred
• Administrative Support · Preferred
• record keeping · Preferred
• Communication · Preferred
• Data entry · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Data Entry
• Communication
• Organization
• Office Management
• Record Keeping
• Report Writing
• Database Software
• Office Equipment
• Office Administration
• Electronic Communication
• Professionalism
• Workflow Management
• Organizational Skills
• Valid Driver's License
• Microsoft Access
• Microsoft Word
• Microsoft Excel
• Research
• Active Listening
• Mental Health
• Business Administration
• Decision Making
• Clerical Works
• Computer Literacy
• Confidentiality
• Conflict Resolution
• Data Management
• Public Administration
• Leadership
• Interpersonal Communications
• Problem Solving
• Taking Meeting Minutes
• Microsoft Outlook
• Operations
• Telephone Skills
• Presentations
• Time Management
• Verbal Communication Skills
• Writing
• Coordinating
• Filing
• Prioritization
• Detail Oriented

Job areas

• Administrative
• Management & Leadership
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive