Office Assistant A (Manager/Librarian - Beethoven Orchestra)

Job summary

The Office Assistant is responsible for preparing and distributing sheet music for the ensemble and managing rehearsal setups and strikes. They must also maintain accurate attendance records and coordinate seating assignments in collaboration with the Ensemble Resource Supervisor.

Job details

Please refer to the How to Apply for a Job (for External Candidates) job aid for instructions on how to apply. If you are an active McGill employee (ie: currently in an active contract or position at McGill University), do not apply through this Career Site. Login to your McGill Workday account and apply to this posting using the Find Jobs report (type Find Jobs in the search bar). Work Study eligibility is a priority. Hiring Unit Department of Music Performance, Ensemble Resource Office Main Responsibilities: Prepare, distribute and collect sheet music for the ensemble. Efficiently setup and strike all rehearsals in the 30 minutes prior and following rehearsals. Submit official attendance records within 24 hours. Confirm seating charts and assignments for rehearsals. Work directly with the Ensemble Resource Supervisor and Performance Librarian. Required Skills Good communication in person and via email. Demonstrated ability to Keen attention to detail and timely follow up to emails. Must be a music student. Preference given to conducting student for the ensemble. Work schedule is determined in coordination with the ensemble Director/s according to the needs of the ensemble. May be required to work on weekends. Before applying, please note that to work at McGill University, you must be both authorized to work in Canada and willing to work in the province of Quebec at the campus where the position is based / located. Knowledge of English: McGill University is an English-language university where day to day duties may require English communication both verbally and in writing. The level of English required for this position has been assessed at a level # 4 on a scale of 0-4. For a definition of our language proficiency levels, please click here. Minimum Education and Experience: High School Diploma Minimal or No Related Experience Hourly Salary: (AMUSE A) $16.70 Estimated Number of Work Hours per Week: 5 (Part time) Position Start Date: 2026-10-09 Position End Date: 2027-05-08 Deadline to Apply: 2026-10-08 This position is covered by the AMUSE collective agreement. McGill University hires on the basis of merit and is strongly committed to equity and diversity within its community. We welcome applications from racialized persons/visible minorities, women, Indigenous persons, persons with disabilities, ethnic minorities, and persons of minority sexual orientations and gender identities, as well as from all qualified candidates with the skills and knowledge to productively engage with diverse communities. McGill implements an employment equity program and encourages members of designated groups to self-identify. Persons with disabilities who anticipate needing accommodations for any part of the application process may contact, in confidence, accessibilityrequest.hr@mcgill.ca.

What you’ll do

The Office Assistant is responsible for preparing and distributing sheet music for the ensemble and managing rehearsal setups and strikes. They must also maintain accurate attendance records and coordinate seating assignments in collaboration with the Ensemble Resource Supervisor.

Requirements

Candidates must be current music students with strong communication skills and attention to detail. The role requires authorization to work in Canada and the ability to work on-site at the McGill University campus.

Listed skills

• Attention to detail · Preferred
• Communication · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Communication
• Attention to detail
• Email management
• Music performance
• Ensemble management
• Sheet music organization
• Seating chart coordination
• Attendance tracking
• Employment Equity
• Music Performance
• Disabilities
• English Language
• Coordinating
• Detail Oriented

Job areas

• Administrative
• Education
• Art & Design
• Library Assistant
• Library Assistant / Technician
• Library Clerks
• Library Assistants, Clerical

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