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Job summary

The receptionist is responsible for managing front-line inquiries, coordinating departmental meetings, and handling office correspondence. They also ensure the reception area is presentable and manage office supply procurement and mail services.

Job details

Brandt is currently seeking a Receptionist for our Mississauga Brandt Peterbilt location. This position is responsible for general office duties and departmental assistance. Who We Are Brandt is a customer driven company, privately owned and family run, strengthened by diversification and succeeding through specialization. We operate over 170 locations across Canada, the USA, Australia, and New Zealand. For nine decades, the people of Brandt have stood shoulder-to-shoulder with the hardworking people that we serve. And really, there’s no place we’d rather be because just like them, it’s when we’re working hard and getting things done that we’re at our best. Our success is driven by a passionate belief in the unlimited potential of our company and the ultimate success of our customers and we act on that belief every single day. That’s Powerful Value, Delivered. What You Will Be Responsible For Respond to telephone, e-mail, and in-person inquiries from clients, candidates, and other parties Refer all inquiries to the appropriate individuals, divisions, or departments across the organization Type forms, letters, reports, and memos as necessary Receive and distribute all forms of paper correspondence Where necessary, assist in the compilation of data for various reports Coordinate the logistical aspects of departmental programs, such as meetings, seminars, workshops, special projects, and events Arrange and book meetings in boardrooms, off-site conference halls, and other locations; ensure the appropriate presentation equipment is there As a front-line worker, present a positive and professional image of the organization to all visitors, suppliers, inquiries, and other interactions Provide information to staff and/or clients about special activities Administer and manage inbound/outbound mail, including priority post, packages, courier services, and other correspondence Maintain the reception in a tidy and presentable manner Ensure the necessary office supplies are stocked and obtained at the best possible price Coordinate employee coveralls with the vendor of choice Other duties as assigned What We Look For Experience working on a multi-line switchboard is considered an asset High school diploma or GED, or an acceptable combination of education and experience 2-4 years of direct work experience in a receptionist capacity preferred Must have working knowledge of Microsoft Office Strong organizational skills are required Strong knowledge of general office procedures involving procurement, travel arrangements, budget management, etc. Able to write simple correspondence, including memos, letters, etc. General mathematical skills Ability to apply understanding to carry out instructions in written, verbal, or diagram form Able to maintain filing systems and basic databases Excellent analytical and problem solving skills Meticulous records maintenance skills Superior telephone manners and strong interpersonal skills Strong written and verbal skills to communicate with all levels of the organization and its executive team What We Offer Competitive compensation: we offer competitive wages that recognize your skills, experience, and contributions. Continuous Learning: through on-the-job training and educational opportunities. Opportunities for advancement within a growing company that values initiative and teamwork. Comprehensive benefits coverage: including health, dental, insurances, and more to support your and your family’s wellbeing. Retirement savings programs: Company matching pension and RRSP programs to help you invest in your future. When you work for Brandt, we work for you. It’s as simple as that!

What you’ll do

The receptionist is responsible for managing front-line inquiries, coordinating departmental meetings, and handling office correspondence. They also ensure the reception area is presentable and manage office supply procurement and mail services.

Requirements

Candidates should have a high school diploma or GED and 2-4 years of direct receptionist experience. Proficiency in Microsoft Office and strong organizational, communication, and analytical skills are required.

Benefits

• Health insurance • Dental insurance • Retirement savings programs • Company matching pension • RRSP programs • On-the-job training • Educational opportunities

Listed skills

• written communication · Preferred
• Problem solving · Preferred
• interpersonal skills · Preferred
• Microsoft Office · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Switchboard operation
• Microsoft Office
• Organizational skills
• Procurement
• Travel arrangements
• Budget management
• Written communication
• Verbal communication
• Mathematical skills
• Filing systems
• Database management
• Analytical skills
• Problem solving
• Records maintenance
• Interpersonal skills

Job areas

• Administrative
• Customer Service & Support
• Manufacturing