Office Assistant

Job summary

Process and distribute mail and courier deliveries, coordinate pickups, scan documents, perform data entry, and provide photocopying and other document services. Maintain supplies and shared spaces, coordinate meeting rooms, assist with office moves and facilities requests, and respond to internal service requests.

Job details

Since 1996, HR Associates has been a trusted partner to public and broader public sector organizations across Ontario. We specialize in placing interim professionals and administrative resources within the public, broader public, and not-for-profit sectors. Our consultants bring deep domain experience, a rigorous selection approach, and a strong commitment to client confidentiality. Our public sector client is seeking an Office Services Clerk for a temporary assignment in Toronto. This position involves supporting daily office operations, mailroom services, meeting room arrangements, and facilities-related activities. The role requires five days per week onsite. Key Responsibilities Process and distribute incoming and outgoing mail, courier deliveries, and correspondence. Coordinate courier pickups, scan documents, and complete general data entry tasks. Maintain office supplies, replenish shared workspaces, and assist with inventory management. Arrange meeting room bookings, prepare room setups, and ensure common areas are organized and stocked. Provide photocopying, scanning, binding, and other document services. Assist with office moves, furniture arrangements, and routine facilities maintenance requests. Respond to internal service requests and provide general administrative support as needed. Qualifications Secondary school diploma or equivalent. Minimum one year of experience in office services, mailroom operations, facilities support, or customer service. Working knowledge of Microsoft Word, Excel, and Outlook. Strong communication, organizational, and customer service skills. Ability to manage multiple priorities and work effectively in a team environment. Comfortable performing physical duties, including lifting up to 50 lbs. Strong attention to detail, initiative, and ability to maintain confidentiality. Ability to work onsite five days per week in Toronto. How to Apply If you are interested in this opportunity, please submit your resume for consideration. If you require accommodation during the recruitment process, please call 416-237-1500 x.235.

What you’ll do

Process and distribute mail and courier deliveries, coordinate pickups, scan documents, perform data entry, and provide photocopying and other document services. Maintain supplies and shared spaces, coordinate meeting rooms, assist with office moves and facilities requests, and respond to internal service requests.

Requirements

Requires a secondary school diploma or equivalent and at least one year of experience in office services, mailroom operations, facilities support, or customer service. Candidates should know Microsoft Word, Excel, and Outlook; have strong communication, organizational, and customer service skills; be able to manage priorities, maintain confidentiality, and lift up to 50 pounds; and work onsite five days per week in Toronto.

Listed skills

• Customer service · Preferred
• Organization · Preferred
• Microsoft Excel · Preferred
• Communication · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Inventory management · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Mailroom Operations
• Mail And Courier Processing
• Document Scanning
• Data Entry
• Office Supply Management
• Inventory Management
• Meeting Room Coordination
• Document Services
• Facilities Support
• Office Moves
• Customer Service
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Communication
• Organization

Job areas

• Administrative
• Government & Public Sector
• Customer Service & Support
• Logistics

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