Administrative Assistant

Original job posting

The Administrative Assistant provides comprehensive support to the Managers of Continuous Quality Improvement and Education, including scheduling, data entry, and meeting coordination. They also manage incoming correspondence and act as a liaison between various internal departments and external health service stakeholders.

Job details

The Administrative Assistant is responsible to administratively support the Managers (Manager of Continuous Quality Improvement and the Manager of Education) of the Regional Base Hospital office. This includes the assistance in entering data into the education e-files, scheduling educators and paramedics, administratively coordinating initiatives, schedule and coordinate meetings on behalf of the Managers, minute meetings chaired by the Managers, manage incoming correspondence, telephone calls and guests of the Managers, maintain all relevant information in a confidential manner and engage in other administrative duties as required by the Managers. The Administrative Assistant will liaise with Regional Medical Director, Local Medical Advisors, other Regional Base Hospital (West Region) staff, EMS Service providers, HHS Services and departments, MoHLTC - Emergency Health Services Branch, Peer Regional Base Hospitals and Regional Base Hospital Program Committee. 1. Graduate of a Community College Business Secretarial Program, or equivalent 2. Graduate in a course related to medical terminology 3. Three years of experience in an administrative/secretarial role 4. Demonstrated proficient computer skills, in word processing, data base management, spreadsheets, and MS Office 5. Proficiency in typing (40 -60 wpm) and minute taking 6. Proficiency in file management systems, with a focus on e-files 7. Demonstrated ability to handle confidential information and apply discretion 8. Knowledge and experience in working in a health care office setting and in public relations is an asset

What you’ll do

The Administrative Assistant provides comprehensive support to the Managers of Continuous Quality Improvement and Education, including scheduling, data entry, and meeting coordination. They also manage incoming correspondence and act as a liaison between various internal departments and external health service stakeholders.

Requirements

Candidates must have a business secretarial diploma or equivalent and at least three years of administrative experience. Proficiency in MS Office, medical terminology, and strong typing skills are required for this role.

Listed skills

• Administrative Support · Preferred
• MS-Office · Preferred
• Data entry · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Data entry
• Scheduling
• Meeting coordination
• Minute taking
• Correspondence management
• Medical terminology
• Word processing
• Database management
• Spreadsheets
• MS Office
• Typing
• File management
• Confidentiality
• Public relations
• Administrative Functions
• Emergency Medical Services
• Management
• Public Relations
• Computer Literacy
• Continuous Quality Improvement (CQI)
• Word Processing
• File Management
• Medical Terminology

Job areas

• Administrative
• Healthcare
• Education
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive