Administrative Support Worker

Job summary

Provide administrative support to purchasing and accounting, including data entry, filing, reporting, invoice processing, and maintaining accurate purchase and inventory records. Coordinate staff schedules and work with purchasing, accounting, culinary, warehouse, and procurement teams to resolve documentation issues and support operational needs.

Job details

Job Description The Administrative Support Worker is responsible for assisting management with administrative tasks including, but not limited to, ordering, data entry, filing, etc. The Administrative Support Worker will be required to work well with customers, visitors, and employees in a professional and cheerful manner. Essential functions and responsibilities of the position may vary by Aramark location based on client requirements and business needs At Aramark, developing new skills and doing what it takes to get the job done make a positive impact for our employees and for our customers. In order to meet our commitments, job duties may change or new ones may be assigned without formal notice. Job Responsibilities Provide general administrative support to the purchasing and accounting department, including data entry, filing, and generating reports or invoices. Assist the Purchaser to ensure invoice data entries and filings are completed weekly. Identify and resolve related issues regarding errors within purchase orders, deliveries receipts, and vendor information. Ensure system accuracy through data entry integrity within the inventory management system. Maintain accurate and up-to-date records of purchases, invoices, and other relevant documentation. Work closely with the Purchaser, Accounting and Culinary department to support invoice matching / reconciliation, cost tracking, and vendor accuracy. Perform additional tasks as assigned to support warehouse and procurement operations. Coordinate and maintain staff schedules based on operational requirements, staffing levels, availability, and business needs. Communicate schedules and any required changes to staff in a timely manner and assist with addressing scheduling conflicts or coverage requirements. Qualifications Strong quantitative and analytical skills; proficiency in Microsoft Excel is essential. Data entry skills Organizational skills and time management. Excellent communication skills ? verbal, written, and active listening. High level of professionalism, organization, and punctuality. Ability to work independently and collaboratively in a fast-paced environment 2-3 years in a data-entry role preferred Education About Aramark Our Mission Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. At Aramark, we believe that every employee should enjoy equal employment opportunity and be free to participate in all aspects of the company. We do not discriminate on the basis of race, color, religion, national origin, age, sex, gender, pregnancy, disability, sexual orientation, gender identity, genetic information, military status, protected veteran status or other characteristics protected by applicable law. About Aramark The people of Aramark proudly serve millions of guests every day through food and facilities in 15 countries around the world. Rooted in service and united by our purpose, we strive to do great things for each other, our partners, our communities, and our planet. We believe a career should develop your talents, fuel your passions, and empower your professional growth. So, no matter what you're pursuing - a new challenge, a sense of belonging, or just a great place to work - our focus is helping you reach your full potential. Learn more about working here at http://www.aramarkcareers.com or connect with us on Facebook, Instagram and Twitter.

What you’ll do

Provide administrative support to purchasing and accounting, including data entry, filing, reporting, invoice processing, and maintaining accurate purchase and inventory records. Coordinate staff schedules and work with purchasing, accounting, culinary, warehouse, and procurement teams to resolve documentation issues and support operational needs.

Requirements

The role requires strong quantitative and analytical abilities, proficiency in Microsoft Excel, data-entry skills, organization, time management, and effective communication. Professionalism, punctuality, and the ability to work independently and collaboratively are expected; 2–3 years of data-entry experience is preferred.

Listed skills

• Time management · Preferred
• Teamwork · Preferred
• written communication · Preferred
• Problem solving · Preferred
• Microsoft Excel · Preferred
• Data entry · Preferred
• Inventory management · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Data Entry
• Microsoft Excel
• Quantitative Analysis
• Analytical Skills
• Organizational Skills
• Time Management
• Verbal Communication
• Written Communication
• Active Listening
• Invoice Reconciliation
• Cost Tracking
• Inventory Management
• Recordkeeping
• Scheduling
• Problem Solving
• Teamwork

Job areas

• Administrative
• Finance & Accounting
• Logistics
• Food & Beverage

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