Office Coordinator

Job summary

Provide administrative and operational support to the Facilities and Engineering team, including coordinating meetings, correspondence, records, invoices, purchasing, expenses, and bi-weekly payroll. Maintain staff schedules and coordinate maintenance requests, contractors, facility access, parking, and departmental supplies.

Job details

Location: Brampton, fully on-site Language: Strong written and spoken English communication skills Employment Type: Contract, 2 months About the Opportunity Are you an organized, detail-oriented professional who enjoys keeping things running smoothly behind the scenes? An established healthcare organization is seeking an Office Coordinator to provide essential administrative and operational support to its Facilities and Engineering team. In this role, you'll work closely with leadership, maintenance staff, contractors and vendors to coordinate everything from payroll and purchasing to scheduling and maintenance requests. Your ability to stay organized, anticipate needs and manage competing priorities will directly support the people and operations that keep a busy healthcare environment functioning. What's In It for You • Make a meaningful contribution to an organization focused on supporting healthcare services and the people who deliver them. • Enjoy a collaborative, team-oriented environment where your initiative and attention to detail are valued. • Gain exposure to a variety of operational functions, with opportunities to strengthen your administrative and coordination expertise. Your Responsibilities • You'll provide daily administrative support, coordinate meetings, manage correspondence and maintain accurate, confidential departmental records. • You'll process invoices, purchase requisitions, expense claims and vendor documentation, working closely with Accounts Payable. • You'll coordinate bi-weekly payroll, verify timekeeping records and process vacation, sick leave and shift adjustments. • You'll maintain staff schedules, communicate changes and support workforce coverage across rotating shifts. • You'll triage maintenance requests, coordinate with technicians and contractors, and track work requests through departmental systems. • You'll oversee administrative coordination of facility keys, identification badges, parking requests and departmental supply inventories. Skills and Qualifications • 3–5 years of experience providing administrative support, ideally within a fast-paced, operational environment. • Post-secondary education in Business Administration or an equivalent combination of education and experience. • Advanced proficiency in Microsoft Office, internet applications and electronic data and document management systems. • Strong organizational, time-management and prioritization skills, with the ability to meet competing deadlines. • Excellent written and verbal communication skills, with a collaborative, service-oriented approach. • Demonstrated discretion when handling confidential employee, financial and operational information. • Strong attention to detail, sound judgment, adaptability and the initiative to work independently. Why Partner with Altis If you’ve never worked with a staffing agency before, we make it easy. We work with top employers across Canada who have great jobs to fill, each vetted and verified by our team. When you apply for a job with Altis, we get to know you as a candidate and learn what your strengths are. Then, if you’re a solid match, we handle all the logistics, advocating for you as a candidate for the role, providing access to coaching and connecting you directly with the hiring manager. And rest assured, all our services are free of cost for candidates.

What you’ll do

Provide administrative and operational support to the Facilities and Engineering team, including coordinating meetings, correspondence, records, invoices, purchasing, expenses, and bi-weekly payroll. Maintain staff schedules and coordinate maintenance requests, contractors, facility access, parking, and departmental supplies.

Requirements

Requires 3–5 years of administrative support experience, ideally in a fast-paced operational environment, and post-secondary education in Business Administration or equivalent education and experience. Candidates should have advanced Microsoft Office and document-management skills, strong organization and communication abilities, discretion, attention to detail, and the ability to manage competing priorities independently.

Benefits

• Collaborative Team Environment
• Professional Development
• Coaching
• Direct Access to Hiring Manager

Listed skills

• Administrative Support · Preferred
• Vendor Coordination · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Meeting Coordination
• Correspondence Management
• Records Management
• Invoice Processing
• Purchase Requisitions
• Expense Claims
• Payroll Coordination
• Timekeeping Verification
• Staff Scheduling
• Workforce Coverage Coordination
• Maintenance Request Coordination
• Vendor Coordination
• Microsoft Office
• Document Management
• Confidential Information Handling

Job areas

• Administrative
• Healthcare
• Engineering
• Human Resources
• Finance & Accounting

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