[B] Administrative Assistant - (H) Temporary- Full Time [BRV AA1 1.00] AgeCare Riverview

Job summary

The Administrative Assistant manages daily office functions, including scheduling, travel coordination, and preparing reports. They also provide professional support to management while maintaining a welcoming environment for visitors and residents.

Job details

The Administrative Assistant is responsible for handling the day to day administrative functions, while providing a positive, professional company image with all internal and external contacts, maintaining confidentiality, discretion, tact, diplomacy and flexibility in their daily work routine. Key Responsibilities - To demonstrate initiative, within pre-determined guidelines, in handling day-to-day administrative functions; - To respond to and screen calls/emails /visitors promptly and handle appropriately; - To schedule /coordinate all appointments and meetings; - To coordinate travel arrangements for Management; including flights, hotel & car reservations & prepare an itinerary for executives; - To prepare presentation materials, or statistical reports and distribute as required; - To maintain and process expense accounts for the executives; - To develop & maintain a well organized filing system that permits easy reference and rapid retrieval of information ; - To attend meetings and take minutes as appropriate, including room set up and clean up at the end of the meeting; - To conduct research and compile data as required; - To prepare and/or edit internal and external letters, memos and emails; - To continually expand and update professional knowledge; - To work collaboratively as part of the Administrative Professionals team, taking an active & participatory role in the Administrative forum; - Work in a position of trust with vulnerable adults (residents); - Uphold and promote the organization's values and philosophy relating particularly to ethics, morality, and integrity as set out in the Code of Conduct; - Complete other duties as assigned. Qualifications - Business Administration degree or diploma - Completion of Business/ Admin courses and 3-5 years comprehensive general office experience - Must be proactive, self-disciplined and able to demonstrate a high level of productivity - Highly organized and detail oriented; able to multitask, work under pressure and meet deadlines - Demonstrated excellence in communication skills, written & verbal - Demonstrated ability to effectively prioritize work and workflow - Must present a professional and polished image at all times; exhibiting a friendly and personable approach - Extremely customer focused, always delivering exceptional service - High degree of interpersonal skills, with ability to deal successfully with both internal and external clients - Ability to deal with matters of a confidential and sensitive nature, exercising good judgment at all times - Must exhibit flexibility and adaptability to change - Exceptional Microsoft computer skills (Word, Excel, PowerPoint, Outlook) - Flexibility in working hours to meet Management and clients needs - Must provide a complete and current (within six months) Vulnerable Sector Check (including a Criminal Background Check) or be willing to obtain one If you’re motivated by the privilege of serving our seniors with dignity, respect and compassion, come join us!

What you’ll do

The Administrative Assistant manages daily office functions, including scheduling, travel coordination, and preparing reports. They also provide professional support to management while maintaining a welcoming environment for visitors and residents.

Requirements

Candidates must hold a Business Administration degree or diploma and possess 3-5 years of comprehensive office experience. Proficiency in Microsoft Office and the ability to handle confidential information with discretion are essential.

Listed skills

• Time management · Preferred
• Customer service · Preferred
• Administrative Support · Preferred
• interpersonal skills · Preferred
• report preparation · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Communication Skills · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Scheduling
• Travel coordination
• Data entry
• Report preparation
• Filing systems
• Minute taking
• Research
• Communication skills
• Customer service
• Microsoft Office
• Time management
• Confidentiality
• Multitasking
• Interpersonal skills
• Statistical Reporting
• Tactfulness
• Workflow Management
• Ability To Meet Deadlines
• Diplomacy
• Self-Discipline
• Ethical Standards And Conduct
• Administrative Functions
• Compassion
• Microsoft Excel
• Adaptability
• Business Administration
• Management
• Customer Service
• Communication
• Computer Literacy
• Interpersonal Communications
• Memos
• Microsoft Outlook
• Microsoft PowerPoint
• Presentations
• Travel Arrangements
• Reservations
• Filing
• Prioritization
• Detail Oriented

Job areas

• Administrative
• Healthcare
• Customer Service & Support
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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