Administrative Assistant

Original job posting

Coordinate team information and daily office operations, including mail, appointments, contracts, meeting records, and office procedures. Maintain records and databases, prepare reports and correspondence, manage supplies, and provide customer service.

Job details

Overview Languages English Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years Experience 1 year to less than 2 years On site Work must be completed at the physical location. There is no option to work remotely. Work setting Retail/wholesale establishment/distribution centre Responsibilities Tasks Coordinate the flow of information within the team Open and distribute mail and other materials Plan and organize daily operations Train other workers Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Manage contracts Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Oversee the preparation of reports Order office supplies and maintain inventory Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Perform data entry Provide customer service Maintain and manage digital database Experience and specialization Computer and technology knowledge Electronic scheduler Adobe Photoshop Database software MS Office Electronic mail Point of sale system Additional information Work conditions and physical capabilities Ability to work independently Fast-paced environment Work under pressure Tight deadlines Attention to detail Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Organized Team player Client focus Reliability Adaptability Accountability Efficiency Benefits Other benefits Free parking available Team building opportunities Employment groups This employer promotes equal employment opportunities for all job applicants, including those self-identifying as a member of these groups: Support for newcomers and refugees Offers mentorship programs that pair newcomers and/or refugees with experienced employees Support for youths Offers on-the-job training tailored to youth Offers mentorship, coaching and/or networking opportunities for youth Support for Indigenous people Offers mentorship, coaching and/or networking opportunities for Indigenous workers Support for mature workers Offers mentorship, coaching and/or networking opportunities for mature workers Supports for visible minorities Offers mentorship programs that pair members of visible minorities with experienced employees

What you’ll do

Coordinate team information and daily office operations, including mail, appointments, contracts, meeting records, and office procedures. Maintain records and databases, prepare reports and correspondence, manage supplies, and provide customer service.

Requirements

Requires a college, CEGEP, or other non-university certificate or diploma from a one- to two-year program, plus one to less than two years of experience. Candidates should be organized, adaptable, detail-oriented, and able to communicate effectively, multitask, work independently, and perform under pressure and tight deadlines.

Benefits

• Free Parking
• Team-Building Opportunities

Listed skills

• Adobe Photoshop · Preferred
• Customer service · Preferred
• Office Administration · Preferred
• report preparation · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Inventory management · Preferred
• scheduling · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Information Coordination
• Office Administration
• Scheduling
• Meeting Minutes
• Contract Management
• Telephone and Email Communication
• Data Compilation
• Report Preparation
• Inventory Management
• Filing Systems
• Typing and Proofreading
• Data Entry
• Customer Service
• Digital Database Management
• Microsoft Office
• Adobe Photoshop

Job areas

• Administrative
• Retail
• Customer Service & Support