Project Administrative Assistant

Job summary

The Project Administrative Assistant will provide essential coordination and administrative support to project managers and multidisciplinary teams. Responsibilities include managing procurement activities, maintaining project documentation, and ensuring efficient workflow across various environmental and engineering projects.

Job details

WHAT IF YOU COULD REDEFINE WHAT'S POSSIBLE? With us, you can. You want Purpose. Growth. Opportunity. People who get it. We are the home of ambitious, passionate, and innovative world shapers. With an unmatched breadth and depth of engineering, advisory and science-based expertise, our global minds unite to power local solutions. We are pathfinders and impact makers. We are Visioneers. We are WSP. THE OPPORTUNITY Create the Structure Behind Progress Every successful environmental project depends on dependable coordination behind the scenes. Bring clarity to daily project needs and help multidisciplinary teams stay focused on delivering meaningful outcomes for clients and communities. As a Project Administrative Assistant with our Remediation Program Management team in Edmonton or Calgary, AB, you'll support project managers, technical professionals, and client-facing teams delivering environmental assessment, remediation, reclamation, and site closure projects. Your organized, responsive support will help project information, procurement activities, travel, correspondence, and administrative workflows move forward efficiently. YOUR IMPACT * Deliver professional administrative support that helps project managers and technical teams meet daily priorities and client commitments. * Coordinate travel and event logistics so project teams can work effectively across locations and assignments. * Manage purchase order requests and procurement coordination to support timely access to project services and resources. * Produce polished client correspondence and presentations that reflect WSP's professional standards. * Maintain accurate project information in Oracle, SharePoint, Excel, and electronic and hard-copy filing systems. * Collaborate with administrative colleagues across Canada to strengthen consistent, reliable project support. THE SKILLS THAT SET YOU APART * A diploma or certificate in business administration, office administration, project administration, or a related field, or an equivalent combination of education and experience. * Experience supporting environmental, engineering, construction, remediation, or professional services projects is an asset. * Proficiency with Microsoft Office, Adobe Acrobat, SharePoint, Teams, Power BI, and Oracle for project administration and information management. * Ability to organize multiple priorities, coordinate deadlines, and maintain accurate project records in a fast-paced environment. * Clear written and verbal communication skills for preparing correspondence, presentations, procurement requests, and project updates. * Sound judgment when handling confidential information, resolving administrative issues, and working independently within a collaborative team. WHY CHOOSE WSP? We exist to shape communities to advance humanity. The brightest engineers, advisors and scientists from across the globe call WSP home. * Proudly Canadian – we are a Top 100 Employer in Canada for 2026 * A global community of brilliant minds – your next idea, mentor, or opportunity is always within reach. * Limitless opportunities start here. Whether it's across the country or around the globe, we'll help you tailor your role to match your ambition—because your growth drives ours. * Flexible work, real balance – we recognize the importance of balance in our lives and encourage you to prioritize the balance in yours. #WeAreWSP COMPENSATION * AB, BC, NT, NU, SK & YT: $47,500 - $63,800 * MB & ON: $43,300 - $60,500 * NB, NL, NS, PE & QC: $42,900 - $57,800 Disclosure: The final salary awarded for this role may vary from the above range based on several factors including, but not limited to, relevant education, qualifications, certifications, experience, skills, seniority, geographic location, performance, and business or organizational needs. The wage range provided in this job posting may be subject to change for business purposes. KEEP PURPOSEFUL PROJECTS MOVING Your coordination can give environmental specialists the time and structure to focus on restoring sites and creating lasting value. Help connect the details that turn project plans into progress. Bring momentum to meaningful work. At WSP, we exist to shape communities to advance humanity. It’s why we bring people together who are wired to solve complex challenges - engineers, scientists, advisors, and technical experts who are driven by a common passion - to redefine what’s possible and shape what comes next. We are Visioneers. As one of the world’s leading professional services firms, we partner with clients across transportation, infrastructure, environment, buildings, energy, water, mining and metals. We pair deep local knowledge with global insights to pioneer solutions designed to leave a lasting, positive impact. At WSP, you’ll join a community of brilliant minds that push boundaries every day - applying deep expertise and fuelling innovation to help create a more connected and resilient future. Here, your ideas are valued, your growth is supported, and you are encouraged to bring your authentic self to work. We empower our people to collaborate across disciplines, challenge the status quo, and shape a career with purpose. Join us. Please Note: Health and Safety is a core paramount value of WSP. Given the importance of keeping one another safe it is expected that you comply with our Health, Safety & Environment (HSE) policy at all times as well as client HSE policies when working at client locations. Full details here [https://www.wsp.com/en-ca/corporate/ca/health-safety]. Some safety-sensitive positions involve fieldwork and may include work in a variety of environmental conditions, such as remote or isolated areas, working alone, and in inclement weather (within safe and reasonable limits). WSP welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. WSP is committed to the principles of employment equity. Only the candidates selected will be contacted. WSP does not accept unsolicited resumes from agencies. Full details here [https://www.wsp.com/en-ca/careers/notice-to-staffing-agencies].

What you’ll do

The Project Administrative Assistant will provide essential coordination and administrative support to project managers and multidisciplinary teams. Responsibilities include managing procurement activities, maintaining project documentation, and ensuring efficient workflow across various environmental and engineering projects.

Requirements

Candidates must possess a diploma or certificate in business or office administration, or equivalent experience. Proficiency in Microsoft Office suite and project management software is required, along with strong organizational and communication skills.

Benefits

• Flexible work
• Work-life balance
• Professional development opportunities

Listed skills

• Time management · Preferred
• Power BI · Preferred
• Microsoft Teams · Preferred
• SharePoint · Preferred
• Office Administration · Preferred
• Microsoft Office · Preferred
• Oracle · Preferred
• Event Logistics · Preferred
• Communication Skills · Preferred
• data management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Project administration
• Office administration
• Procurement coordination
• Travel logistics
• Event logistics
• Client correspondence
• Microsoft Office
• Adobe Acrobat
• SharePoint
• Microsoft Teams
• Power BI
• Oracle
• Data management
• Communication skills
• Time management
• Employment Equity
• Administrative Support
• Office Administration
• Workflow Management
• Project Administration
• Resilience
• Microsoft Excel
• Business Administration
• Procurement
• Disabilities
• Environmental Engineering
• Environmental Impact Assessments
• Innovation
• Information Management
• Project Management
• Presentations
• Program Management
• Purchasing
• Microsoft SharePoint
• Verbal Communication Skills
• Environment Health And Safety
• Coordinating
• Filing
• Prioritization

Job areas

• Administrative
• Engineering
• Environmental & Sustainability
• Consulting
• Construction
• Project Administrative Assistant
• Project / Program Administrative Assistant
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive

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