Administrative Assistant # 26-24354

Job summary

Prepare, scan, review, organize, and securely store branch documents while ensuring accuracy and compliance with privacy and operational requirements. Provide status updates, communicate issues and project progress, and collaborate with stakeholders while meeting project objectives and workplace safety procedures.

Job details

Duration: 3 Months (No Extension, No Conversion) Schedule: Monday to Friday, 9:30 AM to 5:30 PM Job Description: • We are seeking a Mail Clerk I to support document filing and digitization activities within a fast-paced and dynamic environment. • The successful candidate will be responsible for managing, preparing, scanning, reviewing, and securely storing documents while ensuring accuracy and compliance with privacy and operational requirements. • This is a fully onsite position offering valuable networking opportunities within the client organization. Responsibilities: • Report to the assigned retail branch to support document filing and digitization processes. • Prepare paper documents for digitization and electronic storage. • Scan physical documents using photocopier and scanner equipment. • Review digitized files to ensure accuracy, completeness, and compliance with business requirements. • Organize, manage, and secure branch files in designated storage locations. • Provide daily and weekly status updates to management via email and phone. • Adhere to workplace health and safety standards and operational procedures. • Follow privacy policies and employee conduct guidelines while handling sensitive information. • Adapt to changing priorities and support a variety of operational initiatives. • Communicate issues, risks, and project updates in a timely manner. • Collaborate with internal stakeholders and work independently to meet project objectives. Experience: • Must have 2+ years of professional work experience. • Must have experience operating photocopiers, scanners, or similar office equipment. • Must have proficiency with Microsoft Office applications including Outlook, Teams, and Excel. • Experience handling documents, records management, or administrative support activities is preferred. • Document filing and records management experience is considered an asset. • Strong organizational skills and attention to detail are required. • Ability to work independently and manage priorities effectively. • Excellent verbal and written communication skills. Skillsets: • Microsoft Outlook • Microsoft Teams • Microsoft Excel • Document Management • Records Filing • Digital Scanning and Imaging • Data Accuracy and Quality Control • Administrative Support • Time Management • Organizational Skills • Attention to Detail • Communication Skills Education: High School Diploma Shift Hours: 9:30 AM to 5:30 PM, Monday to Friday About US Tech Solutions: US Tech Solutions is a global staff augmentation firm providing a wide range of talent on-demand and total workforce solutions. To know more about US Tech Solutions, please visit www.ustechsolutions.com. US Tech Solutions is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, colour, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran. AI Statement: By applying, you acknowledge that AI-assisted tools may be used during hiring. Recruiter Details: Name: Shubham Deep Gautam Email: shubham.gautam@ustechsolutionsinc.com Internal ID: # 26-24354

What you’ll do

Prepare, scan, review, organize, and securely store branch documents while ensuring accuracy and compliance with privacy and operational requirements. Provide status updates, communicate issues and project progress, and collaborate with stakeholders while meeting project objectives and workplace safety procedures.

Requirements

Requires at least two years of professional work experience, experience operating photocopiers or scanners, and proficiency with Microsoft Outlook, Teams, and Excel. A high school diploma is required; document handling or records management experience, strong organization and attention to detail, independent prioritization, and effective communication are also sought.

Listed skills

• Time management · Preferred
• Microsoft Teams · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Communication Skills · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Outlook
• Microsoft Teams
• Microsoft Excel
• Document Management
• Records Filing
• Digital Scanning And Imaging
• Data Accuracy And Quality Control
• Administrative Support
• Time Management
• Organizational Skills
• Attention To Detail
• Communication Skills
• Photocopier And Scanner Operation
• Privacy Compliance
• Records Management

Job areas

• Administrative
• Finance & Accounting
• Retail