Accounts and HR Clerk

Job summary

Oversee invoice payments and related procurement and accounting tasks, including purchase order requests, procurement card coding, and HST rebate calculations, while following financial controls and policies. Support human resources administration by completing onboarding and offboarding procedures, tracking vacation and sick time, and drafting extension letters.

Job details

Department: AdministrationPosition covered by the Collective Agreement with USW Local 4120 If you are a current employee of the University of Guelph you must apply on the internal Career Page in order to be considered as an internal applicant. Career Opportunities (sapsf.com) General Purpose The School of Continuing Studies at the University of Guelph delivers and supports a range of in-demand and on-trend non-degree programming to serve the current and emerging needs of our internal and external communities, industries and partners. Through our programs and services, we share the expertise of the University of Guelph beyond the university’s boundaries to help build healthy, thriving and sustainable communities in the rapidly evolving context of our region. We are a revenue generating business unit within the university. Duties and Responsibilities The Accounts and HR Clerk (AHC) reports to the Manager, Finance Data and Administration (MFDA) and is responsible for overseeing the payment of invoices related to School of Continuing Studies activities. This includes preparing requests for purchase orders, non-competitive procurement justifications (where needed), coding procurement card purchases, and calculating HST rebates to ensure SCS costs are accurately represented and paid in a timely fashion. Financial management decisions are based on this information and therefore, timely and accurate processing of this information is crucial. The AHC must understand and adhere to established financial controls and policies. The AHC also provides administrative support for the School’s HR functions. This includes the completion of internal and University-wide onboarding and offboarding procedures, vacation and sick time reporting, and drafting of extension letters. Requirements The University recognizes that no one candidate will possess all skills in equal measure, but the following will be used to evaluate candidates: A 2-year college diploma in a related field At least 1 year of related experience in accounting and human resources Experience in a higher education setting is an asset Knowledge of standard accounting policies and procedures Ability to work with large amounts of data efficiently and effectively Strong oral and written communication Proven problem solving skills Tact and diplomacy Experience working with general office software applications including Microsoft Word, Excel and Outlook Previous experience with a student information system (e.g., Colleague or Destiny One) is an asset A CHRP designation is preferred, but not required Employee Type: Regular Position Number: 10025005 Classification: USW, Local 4120 Salary: Band 3 USW Local 4120 Wage Grid *Tentative evaluation; subject to final review. At the University of Guelph, fostering a culture of inclusion is an institutional imperative. The University invites and encourages applications from all qualified individuals, including from groups that are traditionally underrepresented in employment, who may contribute to further diversification of our Institution. Posting Date: 10/19/2026 Closing Date: 10/26/2026

What you’ll do

Oversee invoice payments and related procurement and accounting tasks, including purchase order requests, procurement card coding, and HST rebate calculations, while following financial controls and policies. Support human resources administration by completing onboarding and offboarding procedures, tracking vacation and sick time, and drafting extension letters.

Requirements

Requires a two-year college diploma in a related field and at least one year of accounting and human resources experience; higher education experience is an asset. Candidates should know standard accounting procedures, work efficiently with large datasets, communicate effectively, solve problems tactfully, and be proficient with office software; a CHRP designation is preferred but not required.

Listed skills

• written communication · Preferred
• Problem solving · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Procurement · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Invoice Processing
• Purchase Order Requests
• Procurement
• Procurement Card Coding
• HST Rebate Calculation
• Financial Controls
• Accounting Policies And Procedures
• Data Processing
• Human Resources Administration
• Employee Onboarding And Offboarding
• Vacation And Sick Time Reporting
• Written Communication
• Oral Communication
• Problem Solving
• Microsoft Word
• Microsoft Excel
• Administrative Support
• Procurement Cards
• Tactfulness
• Community Sustainability
• Diplomacy
• Accounting
• Standard Accounting Practices
• Certified Human Resources Professional
• Finance
• Financial Management
• Higher Education
• Invoicing
• Microsoft Outlook
• Purchasing
• Student Information Systems
• Writing

Job areas

• Finance & Accounting
• Human Resources
• Administrative
• Education
• Account Clerk
• Human Resources Clerk / Technician
• Personnel Clerks
• Human Resources Assistants, Except Payroll and Timekeeping

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