Administrative Coordinator, Sample Management

Job summary

The Administrative Coordinator is responsible for the movement, management, and distribution of development and marketing samples across all brands. They also support product creation teams by managing vendor communications, sample validation, and warehouse organization.

Job details

About the ALDO Group Specializing in stylish and accessible footwear, handbags, and accessories, the ALDO Group has been around for more than 50 years. With over 1,500 stores in more than 100 countries, we operate under two signature brands, ALDO and Call It Spring, and we are the core footwear partner for Sperry in North America. The ALDO Group is also an industry-recognized wholesale licensed partner, specializing in the design, sourcing, and distribution of fashion footwear, handbags, and accessories. Our diverse portfolio includes household brands such as ROXY, Brooks Brothers, Ted Baker, Hunter, and G.H.BASS. In addition to our head office in Montreal, the ALDO Group maintains international offices in Europe and Asia. For more information, visit www.aldogroup.com. Enjoy meaningful recognition, flexible work options, great on‑site perks, generous discounts, and the pride of being part of a brand that leads with people, the planet, and its partners at heart. Brand & Product Operations, Sample Admin Coordinator Reporting to the Sample Manager, the Sample Admin Coordinator is responsible for the movement and management of all Development samples & General Marketing samples to support the Product Creation & Brand teams for all ALDO Group brands & divisions. Key Responsibilities DC Operations: all brands & divisions Receive, process & distribute all inbound samples to the appropriate dept-team Maintain the organization of all samples in storage in the DC Manage the disposal of sample half pairs, while optimizing full pairs for future sample sales Support the organization of outbound samples for brand activities Development samples: Aldo & Call It Spring brands Support peak period movements: showroom set-up for Filtering & Buying activities Support quarterly sell-in periods with category photography: 360 and enhanced Marketing samples: Aldo & Call It Spring brands Support the coordination of all General sample ordering periods: Order Forms & PLM data entry Support the management of all Vendor communications (order share-out & delivery tracking) Support a regular cadence of General sample delivery follow-up reporting Liaise with Product Development & Brand teams upon sample arrival for sample validation steps Production samples: Aldo, Call It Spring brands & APS brands Support in-season Merchandise activities by processing & distributing TOP samples Support Ecomm photography by tracking Confirmation sample arrival, validation & processing Job Requirements Available to work full-time on-campus from 8-4pm Proactive, organized and energetic personality Physically fit and able to manipulate sample cartons Team player and can take direction to complete tasks independently Flexible and adaptable to changing priorities Intermediate computer skills (Microsoft Office: Excel, Word & Powerpoint) Warehouse experience is considered an asset Retail experience or interest in fashion is considered an asset Building a culture of belonging We firmly believe that the diversity of backgrounds, perspectives, and identities is a fundamental strength of the ALDO Group. We welcome applications from all backgrounds and are committed to providing a safe, respectful, and equitable work environment where everyone can reach their full potential and find their fit. #LI-NM1

What you’ll do

The Administrative Coordinator is responsible for the movement, management, and distribution of development and marketing samples across all brands. They also support product creation teams by managing vendor communications, sample validation, and warehouse organization.

Requirements

The ideal candidate must be available to work full-time on-campus and possess the physical ability to handle sample cartons. Intermediate computer skills and a proactive, organized approach are required, with warehouse or retail experience considered an asset.

Benefits

• Meaningful recognition
• Flexible work options
• On-site perks
• Generous discounts

Listed skills

• Time management · Preferred
• Logistics Support · Preferred
• Warehouse operations · Preferred
• Attention to detail · Preferred
• Microsoft Excel · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• Microsoft Word · Preferred
• Retail operations · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Sample management
• Inventory organization
• Data entry
• Vendor communication
• Logistics support
• Microsoft Office
• Excel
• Word
• Powerpoint
• Product development support
• Warehouse operations
• Retail operations
• Time management
• Attention to detail
• Physical fitness
• Sales Support
• Energetic
• Microsoft Excel
• Photography
• Management
• Communication
• Computer Literacy
• Data Entry
• Warehousing
• Marketing
• Merchandising
• New Product Development
• Operations
• Microsoft PowerPoint
• Product Design
• Showrooms
• Wholesaling
• Coordinating

Job areas

• Administrative
• Logistics
• Retail
• Management & Leadership
• Sample Coordinator
• Administrative Supervisor
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers

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