Administrative Assistant

Job summary

The Administrative Assistant will serve as the primary point of contact for customers and support the office team with daily administrative tasks. Responsibilities include managing service requests, processing sales orders, handling invoicing, and maintaining office records.

Job details

ADMINISTRATIVE ASSISTANT (PART-TIME) Calgary, AB | On-Site | Part-Time, up to 30 hours/week | Monday – Friday ABOUT THE ROLE We’re looking for a part-time Administrative Assistant to join our Calgary team. This is a varied, all-round office role. You’ll be the friendly first point of contact for customers who call or visit, keep service requests and sales orders moving, and help our Office Administrator with day-to-day invoicing, payments, and paperwork. You’ll get hands-on training and see how every side of a busy branch runs. If you enjoy helping people, like numbers as much as conversations, and want variety in your day, this could be a great fit. About the hours: this is a part-time position of up to 30 hours per week, with the potential for full-time hours during our busy season. WHAT YOU’LL DO Front Office & Customer Service Answer phones, greet walk-in customers and visitors, and respond to general email inquiries Route questions to the right person on the sales, service, or project team Keep the front office and showroom tidy and welcoming Service & Sales Support Manage the service board: enter new service requests, keep statuses up to date, and keep customers informed Enter sales orders and customer information accurately in our systems Office & Accounting Support Support with invoicing, taking customer payments, and preparing deposits Enter vendor invoices, receipts, and expense paperwork Collect employee timesheets and follow up on missing ones Handle filing, scanning, office supplies, and general recordkeeping WHAT WE’RE LOOKING FOR 1+ year of experience in reception, customer service, or office administration Comfortable with basic bookkeeping tasks like data entry, invoices, and payments Friendly, professional phone and in-person manner Organized and detail-oriented, with accurate data entry Comfortable with Microsoft Office, email, and learning new software Able to juggle several tasks and stay calm when it’s busy Reliable, available Monday to Friday, and comfortable with hours that change with the season Experience with QuickBooks, Method, Converge, or Monday.com is an asset Experience in construction, home improvement, or the trades is an asset WHAT WE OFFER Part-time weekday hours (up to 30 per week), with potential for full-time hours in busy season Competitive hourly wage: $20–$23/hour Health Spending Account On-the-job training and a supportive, team-first environment The chance to work with a well-respected company known for quality and reliability Learn more about our team, our products, and the projects we build at suncoastenclosures.com

What you’ll do

The Administrative Assistant will serve as the primary point of contact for customers and support the office team with daily administrative tasks. Responsibilities include managing service requests, processing sales orders, handling invoicing, and maintaining office records.

Requirements

Candidates must have at least one year of experience in reception, customer service, or office administration. Proficiency in Microsoft Office and basic bookkeeping tasks is required, along with strong organizational and communication skills.

Benefits

• Health Spending Account
• On-the-job training

Listed skills

• Customer service · Preferred
• Organization · Preferred
• Communication · Preferred
• Office Administration · Preferred
• Microsoft Office · Preferred
• Data entry · Preferred
• invoicing · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Reception
• Customer service
• Office administration
• Bookkeeping
• Data entry
• Invoicing
• Payments
• Microsoft Office
• QuickBooks
• Method
• Converge
• Monday.com
• Recordkeeping
• Communication
• Organization
• Office Supply Management
• Sales Support
• Office Administration
• Record Keeping
• Accounting
• Customer Service
• Data Entry
• Sales
• Front Office
• QuickBooks (Accounting Software)
• Showrooms
• Filing
• Detail Oriented

Job areas

• Administrative
• Customer Service & Support
• Finance & Accounting
• Sales
• Construction
• Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Secretaries and Administrative Assistants, Except Legal, Medical, and Executive