Administrative Assistant

Job summary

Manage administrative requests and correspondence, process invoices, verify financial information, and maintain accurate physical and electronic records. Prepare and edit documents, coordinate meetings, and support daily office operations while prioritizing tasks and handling confidential information appropriately.

Job details

Stafingo is Hiring: Junior Administrative Assistant in Edmonton, Alberta, Fully Onsite Location: Edmonton, AB (100% Onsite) Contract: November 16, 2026 – April 30, 2027 Contract Extension: Up to 12 months Openings: 3 Submission Deadline: Thursday, October 22, 2026, at 4:00 PM Alberta time Compensation : $25 per hour Stafingo is hiring a Junior Administrative Assistant for our client in Alberta. We are seeking a detail-oriented and organized professional with strong administrative, document management, and financial processing skills to support daily branch operations. Key Responsibilities: Manage action requests, emails, phone inquiries, and administrative correspondence. Prepare and process invoices, verify financial information, and maintain accurate records. Organize and maintain physical and electronic files in accordance with records management standards. Proofread, format, and edit Word documents and PDF files. Use Microsoft Excel for tracking and Outlook for emails, calendars, and task management. Maintain documents and records using SharePoint and other records management systems. Prepare memos, scan and file documents, coordinate meetings, and support general office activities. Prioritize competing tasks, meet deadlines, and handle confidential information appropriately. Required Qualifications: High school diploma/GED and relevant post-secondary education in office administration. Minimum 2 years of relevant administrative experience. 2+ years of experience proofreading documents, formatting, and managing records. 2+ years of experience using Microsoft Outlook, Excel, and SharePoint. Experience editing PDFs using Adobe Acrobat Pro or similar software. Experience with financial transactions, invoice processing, and data accuracy. Experience handling requests through email or ticketing systems. Excellent communication, organization, time management, and attention to detail. How to Apply: Interested candidates should submit their updated resume and 3 professional references directly through the job posting or send them to harpreet@stafingo.com for immediate consideration.

What you’ll do

Manage administrative requests and correspondence, process invoices, verify financial information, and maintain accurate physical and electronic records. Prepare and edit documents, coordinate meetings, and support daily office operations while prioritizing tasks and handling confidential information appropriately.

Requirements

Requires a high school diploma or GED, relevant post-secondary education in office administration, and at least two years of relevant administrative experience. Candidates must also have experience with document proofreading and records management, Outlook, Excel, SharePoint, PDF editing, invoice processing, and handling requests through email or ticketing systems.

Listed skills

• Time management · Preferred
• Organization · Preferred
• Administrative Support · Preferred
• Microsoft Excel · Preferred
• SharePoint · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative Support
• Document Management
• Invoice Processing
• Financial Transactions
• Records Management
• Proofreading
• Document Formatting
• Microsoft Outlook
• Microsoft Excel
• SharePoint
• Adobe Acrobat Pro
• Email and Ticketing Systems
• Data Accuracy
• Time Management
• Organization
• Confidential Information Handling

Job areas

• Administrative
• Finance & Accounting
• Government & Public Sector

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