Administrative Assistant

Job summary

Manage front desk and real estate deal administration, including MLS listings, offers, transaction documents, and agent support. Review, file, and forward deal paperwork, follow up with clients, prepare invoices, and assist with general accounting.

Job details

Pay: From CA$20.00 per hour Job description Greetings from Square Yards Real Estate Inc. Square Yards is currently hiring a Jr Deals Administrator. The position's primary duties include managing the front desk and performing other administrative tasks. Work Hours: Monday to Friday, 10:00 AM to 6:00 PM/9:30AM to 5:30PM Office Location: North York Duties and Responsibilities· Broker Load – Input MLS listings, upload photos, scan documents, process new listing documents (price changes, extensions, etc.,), enter listing information and appointment instructions · Offer – Preparation of offers, amendments, waivers, and other related forms/documents · Agent Activities – Booking of open house, preparation of feature sheets, photocopying and filling of all listings and legal documents · Review all transactions and ensure they are completed and recorded as per company policy. Also ensure they are in good order and are compliant · Perform duties such as preparation of invoices, and collection of invoices · Prepare trade record sheets and other required deals related documents · Ensure all deals related paperwork is properly filed, updated and maintained as per company policy Follow-up with clients as required for completion of pendencies. · Ensure all deals related paperwork is forwarded to appropriate parties as per company policy · Assist with general accounting tasks as required · Other duties as assigned. Requirements · 1-3 years of relevant experience in an office environment · Proficient in Microsoft Office · Strong email communication skills · Strong communication skills · Comfortable multi-tasking and prioritizing tasks without guidance · Excellent interpersonal skills Job Type: Full-time Pay: Open for negotiation Schedule: 8 hour shift Monday to Friday Experience: Deals Administrator: 1-2 years Work Location: In office Job Types: Full-time, Permanent Work Location: In person

What you’ll do

Manage front desk and real estate deal administration, including MLS listings, offers, transaction documents, and agent support. Review, file, and forward deal paperwork, follow up with clients, prepare invoices, and assist with general accounting.

Requirements

Requires 1–3 years of relevant office experience, with 1–2 years of Deals Administrator experience specified. Candidates should be proficient in Microsoft Office, communicate effectively by email and in person, and be able to multitask and prioritize independently.

Listed skills

• written communication · Preferred
• interpersonal skills · Preferred
• Multitasking · Preferred
• Microsoft Office · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Microsoft Office
• Email Communication
• Written Communication
• Interpersonal Skills
• Multitasking
• Task Prioritization
• MLS Listing Administration
• Offer Preparation
• Document Management
• Transaction Review
• Invoice Preparation
• General Accounting
• Client Follow-Up
• Front Desk Administration

Job areas

• Administrative
• Sales
• Finance & Accounting