Administrative Assistant

Job summary

Coordinate seminars, conferences, meetings, appointments, and travel arrangements; prepare meeting minutes and handle telephone and electronic inquiries. Maintain office procedures, supplies, inventory, and filing systems, and type and proofread documents.

Job details

Overview Languages English Education Secondary (high) school graduation certificate Experience 7 months to less than 1 year On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Arrange and co-ordinate seminars, conferences, etc. Record and prepare minutes of meetings, seminars and conferences Determine and establish office procedures and routines Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Compile data, statistics and other information Order office supplies and maintain inventory Arrange travel, related itineraries and make reservations Greet people and direct them to contacts or service areas Set up and maintain manual and computerized information filing systems Type and proofread correspondence, forms and other documents Additional information Work conditions and physical capabilities Fast-paced environment Work under pressure Tight deadlines Attention to detail Repetitive tasks Personal suitability Ability to multitask Excellent oral communication Excellent written communication Flexibility Organized Team player Accurate Client focus Reliability

What you’ll do

Coordinate seminars, conferences, meetings, appointments, and travel arrangements; prepare meeting minutes and handle telephone and electronic inquiries. Maintain office procedures, supplies, inventory, and filing systems, and type and proofread documents.

Requirements

Requires a secondary school graduation certificate and 7 months to less than 1 year of experience. The role calls for strong oral and written communication, organization, accuracy, flexibility, multitasking, reliability, and the ability to work under pressure and meet tight deadlines.

Listed skills

• Appointment Scheduling · Preferred
• written communication · Preferred
• Organization · Preferred
• telephone communication · Preferred
• Multitasking · Preferred
• Inventory management · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Meeting Coordination
• Minute Taking
• Office Procedures
• Appointment Scheduling
• Telephone Communication
• Email Communication
• Data Compilation
• Inventory Management
• Travel Arrangements
• Filing Systems
• Typing
• Proofreading
• Oral Communication
• Written Communication
• Multitasking
• Organization

Job areas

• Administrative