1.0 Temporary Office Assistant

Job summary

Provide administrative and secretarial support in a school, including preparing correspondence, completing reports and documents, and maintaining files and records. Answer or direct enquiries according to school and board policies, helping support a positive and safe learning environment.

Job details

Under the direction of the Principal or designate and in cooperation with the School Office Administrator, the successful candidate will be responsible for assisting with the provision of administrative and secretarial support services within a school setting in order to ensure a positive and safe learning environment for all students, staff and members of the public. Duties include, but are not limited to: preparation and/or typing of correspondence, completion of reports and documents, maintenance of files and records, answering and / or directing enquiries as per board/school policy. Required Skills And Qualifications Two year College Diploma or equivalent combination of secretarial courses and up to five years of relevant secretarial experience in a school or related position Excellent secretarial and bookkeeping skills. Proven time management, scheduling and organizational skills Demonstrated proficiency in keyboarding, computer and word processing skills, utilizing programs such as Word, e-mail systems, Accounting, Spreadsheet and Database applications. Previous exposure in working with SDS, Power School and e-Funds is desirable. Familiarity with office equipment including; photocopier, facsimile, public address system, and multi-line phone system. Strong communication skills and effective interpersonal skills in dealing with students, parents, Administration, Teachers, Board Office personnel and the general public Proven ability to work co-operatively both independently and as a member of an interdepartmental team Demonstrated track record of initiative and ability to assume a leadership role Good knowledge of school policies regarding attendance/safe arrival procedures and administration of medication is essential; as well as knowledge of School- specific activities such as kindergarten and student registration and OSR maintenance First Aid Certification would be an asset Interested candidates must apply through the Apply to Education website by October 22, 2026 at 4:00pm. Please quote job posting number 4074712 . Accessibility accommodations are available for all parts of the recruitment process upon request. Accommodation queries should be directed to the Human Resources Department at or 12. Only those candidates selected for an interview will be contacted. As a condition of employment, new employees to SMCDSB are required, by legislation, to submit a satisfactory Criminal Background Check with Vulnerable Sector Screening. THE BOARD IS AN EQUAL OPPORTUNITY EMPLOYER Frances Bagley Maria Hardie Director of Education Board of Trustees

What you’ll do

Provide administrative and secretarial support in a school, including preparing correspondence, completing reports and documents, and maintaining files and records. Answer or direct enquiries according to school and board policies, helping support a positive and safe learning environment.

Requirements

Requires a two-year college diploma or an equivalent combination of secretarial courses and up to five years of relevant experience, along with strong secretarial and bookkeeping skills. Candidates should have strong organizational, computer, communication, and teamwork abilities, knowledge of school procedures and student records, and familiarity with office equipment; First Aid certification is an asset.

Listed skills

• Time management · Preferred
• Teamwork · Preferred
• Organization · Preferred
• interpersonal skills · Preferred
• Communication · Preferred
• Microsoft Word · Preferred
• scheduling · Preferred
• Bookkeeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Secretarial Skills
• Bookkeeping
• Time Management
• Scheduling
• Organization
• Keyboarding
• Word Processing
• Microsoft Word
• Email Systems
• Accounting Applications
• Spreadsheet Applications
• Database Applications
• Communication
• Interpersonal Skills
• Teamwork
• School Attendance Procedures

Job areas

• Administrative
• Education
• Customer Service & Support