Office Administrative Assistant

Job summary

The Office Administrative Assistant will manage daily office operations, including file management, data entry, and communication with customers and suppliers. They will also support project teams, assist with budgeting and purchasing, and coordinate internal company events.

Job details

Benefits: Health insurance Opportunity for advancement Training & development Vision insurance Wellness resources Company parties We’re Hiring – Office Administrative Assistant ServiceMaster Restore of Victoria is looking for an organized, dependable, and detail-oriented Office Administrative Assistant to join our team in Victoria, BC. This is a dynamic role supporting the day-to-day operations of our property restoration and construction company. You’ll work closely with our management and project teams to help keep our office, projects, and internal processes organized and running smoothly. Key Responsibilities: • Office administration and organization • File management and data entry • Communicating with customers, trades, suppliers, and insurance representatives • Maintaining supplier, subcontractor, and compliance records • Assisting with office budgets, purchasing, and supply management • Supporting employee onboarding and administrative processes • Coordinating company events, sponsorships, and internal functions • General phone, email, and reception support We’re Looking for Someone Who Is: • Highly organized and able to manage multiple priorities • Reliable, professional, and comfortable working independently • Confident using computers, spreadsheets, and MS Office Suite • A strong communicator by phone and email • Comfortable learning new software and systems • Able to adapt when unexpected or urgent tasks arise Previous construction or restoration experience is not required but welcomed. Experience with QuickBooks is an asset. $23-$28 per hour, depending on experience. If you’re looking for a varied administrative role where no two days are quite the same, we’d love to hear from you! ServiceMaster Restore of Victoria Apply today and join our team!

What you’ll do

The Office Administrative Assistant will manage daily office operations, including file management, data entry, and communication with customers and suppliers. They will also support project teams, assist with budgeting and purchasing, and coordinate internal company events.

Requirements

The ideal candidate is highly organized, reliable, and proficient in MS Office Suite with strong communication skills. Previous experience in construction or restoration is considered an asset, as is familiarity with QuickBooks.

Benefits

• Health insurance
• Opportunity for advancement
• Training & development
• Vision insurance
• Wellness resources
• Company parties

Listed skills

• Time management · Preferred
• Organization · Preferred
• Budgeting · Preferred
• Office Administration · Preferred
• Data entry · Preferred
• Microsoft Office Suite · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Office administration
• File management
• Data entry
• Customer communication
• Budgeting
• Purchasing
• Supply management
• Employee onboarding
• Event coordination
• Reception
• Microsoft Office Suite
• Spreadsheets
• QuickBooks
• Organization
• Time management
• Professionalism
• Office Administration
• Supply Management
• Management
• Communication
• Data Entry
• File Management
• Microsoft Office
• Employee Onboarding
• Operations
• QuickBooks (Accounting Software)
• Subcontracting
• Vision Insurance
• Detail Oriented

Job areas

• Administrative
• Construction
• Customer Service & Support
• Office Administrative Assistant
• Office / Administrative Assistant (General)
• Administrative and Executive Secretaries
• Office Clerks, General