Administrative Assistant

Job summary

Schedule and confirm appointments, handle telephone calls and electronic enquiries, and greet visitors while directing them to the appropriate contacts or service areas. Order office supplies, maintain inventory, and type and proofread correspondence, forms, and other documents.

Job details

Overview Languages English Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience Experience 1 year to less than 2 years On site Work must be completed at the physical location. There is no option to work remotely. Responsibilities Tasks Schedule and confirm appointments Answer telephone and relay telephone calls and messages Answer electronic enquiries Order office supplies and maintain inventory Greet people and direct them to contacts or service areas Type and proofread correspondence, forms and other documents Experience and specialization Computer and technology knowledge MS Outlook MS Windows MS Access MS Office Technical terminology Business Additional information Personal suitability Ability to multitask Excellent written communication Judgement Organized Team player Accurate Client focus Reliability

What you’ll do

Schedule and confirm appointments, handle telephone calls and electronic enquiries, and greet visitors while directing them to the appropriate contacts or service areas. Order office supplies, maintain inventory, and type and proofread correspondence, forms, and other documents.

Requirements

Requires a college, CEGEP, or other non-university certificate or diploma from a one- to two-year program, or equivalent experience, and one to less than two years of experience. Candidates should be familiar with MS Outlook, MS Windows, MS Access, and MS Office, and demonstrate multitasking, written communication, judgment, organization, teamwork, accuracy, client focus, and reliability.

Listed skills

• Appointment Scheduling · Preferred
• written communication · Preferred
• Organization · Preferred
• MS-Access · Preferred
• MS-Office · Preferred
• telephone communication · Preferred
• Multitasking · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Appointment Scheduling
• Telephone Communication
• Message Handling
• Electronic Enquiries
• Office Supply Inventory
• Greeting Visitors
• Typing
• Proofreading
• MS Outlook
• MS Windows
• MS Access
• MS Office
• Business Terminology
• Multitasking
• Written Communication
• Organization

Job areas

• Administrative
• Security & Safety