Executive Assistant to the Director of Instruction, Inclusion Support

Job summary

Provide comprehensive administrative support to the Director of Instruction, coordinate departmental operations, and assist with budgets, expenses, student information, and Ministry reporting. Coordinate meetings and travel, support clerical staff training, communicate with district colleagues, and handle sensitive information with discretion.

Job details

School District No. 46 Sunshine Coast Executive Assistant to the Director of Instruction, Inclusive Education The Sunshine Coast School District is seeking an experienced, highly organized and collaborative professional to serve as Executive Assistant to the Director of Instruction, Inclusive Education. This is an important and varied role at the centre of the district’s inclusive education work. The Executive Assistant provides comprehensive support to the Director, coordinates the day-to-day operations of the department, and helps ensure accurate financial, student information and Ministry reporting. The successful candidate will bring sound judgment, strong technical and administrative skills, and a commitment to supporting students, schools and colleagues across the district. Compensation And Benefits Annual salary of $74,223 to $87,321, based on a 35-hour work week Attractive benefits package Defined-benefit pension plan Supportive and collaborative working environment Meaningful work supporting students and schools throughout the district Key Responsibilities Provide comprehensive administrative support to the director including managing calendars and schedules; completing expense reports, support with creation of agendas, meeting minutes, creating reports, coordination of travel and accommodation Communicates with Inclusion Support teachers, counsellors, principals as directed by the director of instruction Assist with departmental budget monitoring, expense administration and accurate financial record keeping. Maintain student information and support data collection and reporting through various systems. Support Ministry reporting requirements, inclusive education audits and the implementation of new reporting processes. Support the training of clerical staff on student information systems and consistent administrative practices. Accompany the Director on school visits when required. Handle sensitive student and departmental information with professionalism, discretion and a high degree of confidentiality. Undertake other related duties as required. Qualifications The ideal candidate will be a highly organized and service-oriented professional who brings: Strong organizational and communication skills, with the ability to manage competing priorities and maintain careful attention to detail. Post secondary certification in Business or office Administration Experience of 3-5 years as an executive assistant, preferably in school district or other public sector Very strong and efficient technical skills and high aptitude for learning new skills; proficiency in Microsoft office suite and other relevant software Experience and training in MyEd, Clevr systems an asset Flexibility to work outside of regular business hours as needed A positive, collaborative approach and a high degree of professionalism, judgment and discretion. A full resume, cover letter and current work references are required with your application. Please submit your application by 4:00pm by Oct 23, 2026.

What you’ll do

Provide comprehensive administrative support to the Director of Instruction, coordinate departmental operations, and assist with budgets, expenses, student information, and Ministry reporting. Coordinate meetings and travel, support clerical staff training, communicate with district colleagues, and handle sensitive information with discretion.

Requirements

Requires post-secondary certification in Business or Office Administration and 3–5 years of executive assistant experience, preferably in a school district or public-sector setting. Candidates should have strong organizational, communication, technical, and administrative skills; Microsoft Office proficiency is required, while experience with MyEd and Clevr is an asset.

Benefits

• Attractive Benefits Package
• Defined-Benefit Pension Plan
• Supportive and Collaborative Working Environment
• Meaningful Work Supporting Students and Schools

Listed skills

• Organization · Preferred
• Administrative Support · Preferred
• Attention to detail · Preferred
• Communication · Preferred
• Microsoft Office · Preferred
• Financial record keeping · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Organization
• Communication
• Calendar and Schedule Management
• Meeting Coordination
• Report Writing
• Financial Record Keeping
• Budget Monitoring
• Student Information Management
• Data Collection and Reporting
• Microsoft Office
• Technical Proficiency
• Training and Staff Support
• Confidentiality
• Judgment and Discretion
• Attention to Detail
• Administrative Support

Job areas

• Administrative
• Education
• Government & Public Sector
• Finance & Accounting