Office Administrator

Job summary

The Office Administrator provides administrative support to the dealership, including managing correspondence, reconciling financial records, and processing invoices. They also ensure compliance with health and safety regulations and assist various departments with daily operational requirements.

Job details

Rush Truck Centres of Canada is a part of the largest commercial vehicle dealership group, Rush Enterprises, in North America. We represent a wide range of industry-leading truck and trailer brands backed by parts, sales, service, collision repair, lease and rental support. With 15 locations in Ontario and almost 600 employees, we want the best and brightest dealership operations professionals to join our team. The Office Administrator provides support to the dealership, ensuring services are provided in an effective and efficient manner who reports directly to the General Manger. Responsibilities Ensure compliance of all Occupational Health and Safety Act (OHSA) regulations, as well as the Company’s Health and Safety Policy. Assist various departments with administrative requirements Answer phone calls, transfer calls to appropriate individual or department Receives mail, email correspondence and directs to appropriate individual or department Reconcile daily cash/credit and forward to proper department. Monitor and maintain schedules; parts return, core return and cash sales. Take appropriate action to clear or adjust schedules Participate with the review and reconciliation of parts cycle counts and report to Parts Manager Investigate cycle count variances Process invoices for payment Process purchase orders and resolve workflows ensuring that they are correct and adjust as required Issue purchase orders for office supplies, miscellaneous orders i.e. uniforms, cleaners etc. File copies of all packing slips and invoices Provide administrative support to Joint Health and Safety Committee Expected to have a positive attitude and promote a healthy work environment Other related duties as assigned by management from time to time Basic Qualifications High school diploma or general education diploma (GED). Previous Dealership experience is an asset. SAP Experience is an asset. Competency in the following areas: customer experience, administrative skills, time management, proficiency with computers; Microsoft Word, Excel, Outlook. Detail oriented with excellent verbal and written communication skills. Criminal Record Check Valid Driver’s License Driver’s Abstract We Offer the following Benefits Competitive wages Comprehensive Group Insurance Benefit Plan including employer paid Medical, Vision and Dental Plans. Retirement Savings Plan Contribution Plan Disability Insurance Employee Assistance Program Career education training Incentive Bonus Excellent growth potential Family oriented team environment ***We wish to thank all applicants for their interest in a career with Rush Truck Centres of Canada, but advise that only those selected for an interview will be contacted. Minimum Pay Rate CAD $25.00/Hr. Maximum Pay Rate CAD $30.00/Hr.

What you’ll do

The Office Administrator provides administrative support to the dealership, including managing correspondence, reconciling financial records, and processing invoices. They also ensure compliance with health and safety regulations and assist various departments with daily operational requirements.

Requirements

Candidates must have a high school diploma or GED and possess strong computer skills, including proficiency in Microsoft Office. Previous dealership experience and SAP knowledge are considered assets for this role.

Benefits

• Medical plan
• Vision plan
• Dental plan
• Retirement savings plan
• Disability insurance
• Employee assistance program
• Career education training
• Incentive bonus

Listed skills

• Time management · Preferred
• Administrative Support · Preferred
• Detail-oriented · Preferred
• Microsoft Excel · Preferred
• Microsoft Word · Preferred
• Communication Skills · Preferred
• Microsoft Outlook · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Administrative support
• Customer experience
• Time management
• Microsoft Word
• Microsoft Excel
• Microsoft Outlook
• Data reconciliation
• Invoice processing
• Purchase order management
• Communication skills
• Detail oriented
• Health and safety compliance
• Office Supply Management
• Administrative Support
• Workflow Management
• Positivity
• Administrative Functions
• Valid Driver's License
• Reconciliation
• Customer Service
• Communication
• Cycle Counting
• Occupational Safety And Health
• Sales
• Invoicing
• Operations
• Telephone Skills
• SAP Applications
• Time Management
• Detail Oriented

Job areas

• Administrative
• Finance & Accounting
• Customer Service & Support
• Transportation
• Office Administrator
• Office Manager (General)
• Office Supervisors
• First-Line Supervisors of Office and Administrative Support Workers