Office Administrator

Job summary

Coordinate daily office administration, maintain digital and physical records, prepare documents, manage communications and schedules, and track office supplies and routine paperwork. Support meetings and new employee paperwork, update internal systems, and flag missing information or process issues.

Job details

Office Administrator — Vancouver, BC Full-time | Monday–Friday | 8:30am–5:00pm Office-based | Permanent position Make Every Working Day Run More Smoothly A productive office depends on reliable organisation, accurate information, and someone who can keep everyday tasks under control. We're looking for an Office Administrator in Vancouver, BC to help manage administrative processes, maintain office records, and support the team with the coordination needed to keep daily operations running efficiently. This position is suited to someone who enjoys creating order, keeping track of details, and helping colleagues stay on top of their responsibilities. You'll handle a mix of documentation, scheduling, office coordination, and general administrative duties. Your Responsibilities Coordinate daily administrative activities to support the smooth running of the office. Maintain organised digital and physical filing systems. Prepare, format, and update correspondence, reports, spreadsheets, and internal documents. Monitor incoming emails and direct enquiries to the appropriate team members. Arrange meetings, manage calendars, and coordinate appointments when required. Maintain office supply levels and organise orders when necessary. Enter and update information in databases, trackers, and internal systems. Assist with processing forms, invoices, purchase records, and other routine paperwork. Coordinate office communications and follow up on outstanding administrative tasks. Help prepare meeting rooms and organise materials for internal meetings. Support new employee paperwork and maintain relevant administrative records. Identify missing information or process issues and bring them to the appropriate person's attention. What You'll Bring We're looking for someone dependable, methodical, and comfortable balancing several responsibilities throughout the day. Strong organisational and time-management skills. Clear written and verbal communication. Good attention to detail and accurate data-handling habits. Confidence using email, spreadsheets, word-processing tools, and office software. Ability to prioritise work and meet deadlines. A professional approach to confidential business information. Comfortable working independently and collaborating with colleagues. Previous experience in office administration, reception, or administrative support is an asset. If you're organised, take pride in keeping things running smoothly, and enjoy supporting a busy workplace, we'd like to hear from you. Apply today to be considered for the Office Administrator position in Vancouver, BC. We are an equal opportunity employer and consider qualified applicants in accordance with applicable law.

What you’ll do

Coordinate daily office administration, maintain digital and physical records, prepare documents, manage communications and schedules, and track office supplies and routine paperwork. Support meetings and new employee paperwork, update internal systems, and flag missing information or process issues.

Requirements

The role calls for strong organizational and time-management skills, clear communication, attention to detail, and confidence using email, spreadsheets, word-processing tools, and office software. Applicants should be able to prioritize tasks, meet deadlines, handle confidential information professionally, and work independently as well as collaboratively; prior administrative experience is an asset.

Listed skills

• Time management · Preferred
• written communication · Preferred
• Filing · Preferred
• Organization · Preferred
• Attention to detail · Preferred
• Prioritization · Preferred
• email · Preferred

Other relevant skills

Identified from the job description. Confirm important requirements above.

• Organization
• Time Management
• Written Communication
• Verbal Communication
• Attention to Detail
• Data Handling
• Email
• Spreadsheets
• Word Processing
• Office Software
• Prioritization
• Confidentiality
• Calendar Management
• Filing
• Database Management
• Office Coordination

Job areas

• Administrative

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